Office Manager

We are looking for an Office Manager to support the smooth running of our Kuala Lumpur office. This role will provide day-to-day support across finance, HR, payroll, and general administrative functions, ensuring that all local operations run efficiently and in compliance with Malaysian regulations.

The ideal candidate will be detail-oriented, proactive, and capable of managing multiple administrative tasks with minimal supervision

Responsibilities

Finance & Payroll Support

• Prepare and process monthly payments, including salaries, utilities, rent, and supplier invoices.
• Coordinate payroll matters with external providers, ensuring timely submission of statutory payments (EPF, SOCSO, EIS, LHDN, HRDF).
• Support finance and audit requirements by maintaining proper records and liaising with auditors, tax agents, and company secretaries.
• Assist with company invoicing, expense claims, and basic bookkeeping tasks.

Office Administration

• Manage day-to-day office operations, including utilities, vendor coordination, and building management matters.
• Handle renewals of company licences, tenancy agreements, and other local filings.
• Organise company travel, events, and meetings as needed.
• Ensure compliance with office safety and maintenance requirements.

HR Administration

• Work closely with the UK HR team to support all HR-related activities in Malaysia.
• Coordinate recruitment logistics, onboarding, and offboarding processes as directed by the UK HR team.
• Maintain accurate employee records, leave tracking, and insurance documentation.
• Assist with HRDF matters, training coordination, and employee communications.
• Ensure all local HR practices align with company policies and Malaysian labour requirements.

• Degree or Diploma in Business Administration, Accounting, or a related field (or equivalent experience).
• Minimum of 2 years’ experience in HR and office administration, or in a similar role.
• Strong communication skills in English and Bahasa Malaysia, both written and verbal.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Knowledge of Malaysian statutory requirements (EPF, SOCSO, EIS, HRDF, LHDN) is an advantage.
• Well-organised, dependable, and able to work both independently and as part of a team.