Officer - Administration

Job Summary

The Office Administrator will manage the daily operations of the Gamuda AI Academy campuses in Kuala Lumpur, Sabah, and Sarawak. This entry-level position is ideal for an organized recent graduate or early-career professional seeking to begin their journey in corporate administration. In this role, you will coordinate activities across our branches, prepare documentation for management approval, and collaborate closely with the Head of Department (HOD) on routine administrative duties.

Key Responsibilities

• Take charge of daily administrative tasks and facility needs for the KL, Sabah, and any new campuses set-up. To keep everything running smoothly for staff and students.


• Draft internal memos, purchase requisitions, and proposal papers, ensuring all paperwork is accurate and ready for Management approval.


• Maintain clear and organized digital and physical filing systems for campus records, vendor documents, and general paperwork.


• Help organize logistics for campus events, workshops, student arrivals, and visitor arrangements across all three regions.


• Actively utilise AI tools to automate repetitive tasks and digitalise workflows, consistently identifying opportunities to improve daily productivity while participating in upskilling initiatives to advance AI capabilities.


• To comply and adhere to all matters pertaining to Quality, Safety & Health and Environment related to the job scope and work place as required by the Company.


• Any other duties that will be assigned from time to time by the Management.

Qualifications

Diploma or Bachelor’s Degree in Business Administration, Management, Human Resources, Communications, or a related field.

Skills & Abilities

• Good command of written and spoken English and Bahasa Malaysia to communicate clearly with team members and management.


• Comfortable picking up new software and digital office platforms quickly.


• Proactive mindset for digital experimentation and proficiency in applying AI productivity tools to streamline operations and enhance output quality.


• Hands-on experience with Google Workspace (GWS) tools is an added advantage.


• Positive Attitude: A willing learner who takes feedback well and adapts quickly to a lively working environment.


• Strong Organization: A reliable multitasker who can manage time well and handle administrative requests for different locations without losing track of details.


• Trustworthiness: Dependable, careful with paperwork, and professional when handling internal company matters.

Expected Minimum Years of Experience

Fresh graduates are welcome to apply; prior internship experience in an office environment or active involvement in university clubs/societies is a plus.