Officer, Contract Management & Operations

Job Description:

Job Purpose

• To provide contract management and operational support to SD Guthrie International Trading (Labuan) Ltd by ensuring timely preparation and maintenance of commercial contracts, accurate documentation management, effective coordination of operational activities, and adherence to governance and compliance requirements
• The position supports the smooth execution of trading and operational activities by maintaining contract controls, coordinating document flow between internal and external stakeholders, monitoring operational requirements, and supporting LTIC, audit, and compliance requirements. The role enables commercial and management personnel to focus on strategic and revenue-generating activities while ensuring operational efficiency and business continuity

Key Responsibilities and Time Allocation:

• Contract Administration (40%) : Prepare sales and purchase contracts, issue contracts to counterparties, maintain contract register, process contract amendments, monitor contract status, ensure proper filing and documentation
•  Operational Coordination (25%) : Coordinate with Finance, Logistics, Supply Chain, Operations and counterparties on execution matters, shipment status, delivery schedules and operational requirements
• Documentation & Records Management (15%) : Maintain transaction records, supporting documents, invoices, shipping documents and correspondence for audit and compliance purposes
• Governance, LTIC & Compliance Support (10%) : Support LTIC requirements, maintain document control, assist internal and external audits, ensure compliance with established procedures and internal controls
• Reporting & Administrative Support (10%) : Prepare operational reports, contract status reports, data compilation, management presentations and departmental administration support

Requirements:

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• SPM/Diploma in any related field
• Preferably with at least 2 years of relevant working experience in trading department
• Fluent in Malay and English

To apply, please submit your resume and cover letter outlining your interest for this role.