PA & Admin Superstar 行政人员 - Rewarding Work

Are you a master multitasker with a passion for people and organisation? Do you thrive in dynamic environments where no two days are the same? We're on the hunt for an energetic and detail-oriented, someone with a sense of trustworthiness, maturity, and a commitment to maintaining a positive and cohesive workplace atmosphere to join our team as an PA & Admin Superstar!

Your Role:

The Personal Assistant & Admin Superstar will provide comprehensive support to the executive team. You'll be the backbone of our core team and the go-to person for all things administrative, to ensuring our office & operations runs smoothly, including scheduling, communication, and administrative duties. You'll play a crucial role in helping us reach our goals.

Key Responsibilities:

• Manage the executives' calendars efficiently, scheduling and coordinating appointments, meetings, and conferences.
• Prioritise conflicting appointments and ensure the executives are briefed on their daily schedules.
• Serve as the primary point of contact for internal and external communications, screening calls and emails, and handling inquiries appropriately.
• Draft, proofread, and edit correspondence, reports, and presentations as needed.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation, ensuring smooth logistics for business trips.
• Prepare detailed itineraries and travel packs for executives' trips, including relevant documents and contact information.
• Assist in preparing and organising meetings, including agenda creation, meeting room setup, and document distribution.
• Maintain and organise filing systems, both physical and electronic, ensuring easy retrieval of documents when needed.
• Handle expense reports, invoices, and other financial documentation, ensuring accuracy and timely processing.
• Manage office supplies and equipment, replenishing inventory as needed and liaising with vendors for procurement.
• Coordinate office maintenance and repairs, ensuring a safe and functional work environment for all staff.
• Maintain strict confidentiality and discretion in handling sensitive information, including personnel records, financial data, and business strategies.
• Assist in various special projects as assigned, which may involve research, data analysis, and presentation preparation.
• Collaborate with other team members to support company initiatives and achieve organisational goals.

Qualifications:

• An organised, detail-oriented person.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and the ability to juggle multiple tasks with ease.
• Be a problem-solving guru, tackling challenges with creativity and resourcefulness to keep our operations running smoothly.
• Proficiency in Microsoft Office.
• Prior experience in using Accounting and/or HR system is a plus but not required – we're more interested in your attitude and eagerness to learn!

At ProppyApp, we're not just a team, we're a family. We're dedicated to creating a workplace where every individual feels valued, supported, and empowered to succeed. As a rapidly growing tech company, we're committed to excellence in everything we do, and that starts with having the best talent on our team.

If you're ready to take your career to the next level and be a part of something special, we want to hear from you! Apply now to join our team as our PA & Admin Superstar and help us shape the future of ProppyApp!

你是否渴望加入一家充满活力、前景广阔的公司，发挥你的人事与行政管理才能？现在机会来了！ProppyApp正在寻找一位出色的PA & Admin Superstar 加入我们的团队。

作为PA & Admin Superstar，你将负责规划并执行有效的行政管理策略，为公司的成长做出贡献。如果你是一个结果驱动的人，熟练处理人事，为人自律、做事有条理、有交代，并渴望与公司共同成长，那么我们非常期待与你携手并进！加入我们，成为这个充满激情的团队的一员，共同创造美好未来。现在就申请加入我们，成为我们的PA & Admin Superstar！