Payment Specialist

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Job title

Payment Specialist, FSS

Purpose

Payment Specialist is responsible for performing several Accounts Payable (AP) Payment workflow tasks and coordination of payment processing.

Payment Specialist is expected to generate payment proposal and review invoices, complete appropriate checks for business approval and/or reconciliations, and post the payment entries into the system.

Interrelations

The position reports to AP Team Leader.

Main responsibilities

• Executing payment on a timely manner and accurately as per KPI and in compliance with service level agreements, company policies, procedures and controls
• Obtaining appropriate approval for payment based on company Chart of Authority
• Supporting preparation of analytic reports and/ or accounting schedules
• Responding to queries and resolving any issues during the transaction handling and explaining the procedures and control requirements according to internal SOP in order to ensure timely completion of tasks as assigned
• Reviewing monthly reconciliation and ensure outstanding items are resolved within specific time frame (For .e.g clearing of aged AP items)
• Supporting internal / external audit
• Closely follow-up with related parties (eg. AP Invoicing team) on errors on posted document detected during quality check
• Cooperation with cross function teams within FSS for monthly closing activities
• Identifying and developing process improvements plans when required.
• Working with the business functions to maintain the payments pipeline, managing day-to-day responsibilities such as monitoring & researching the cause of rejected payments, daily reconciling of payment processing statements for high volume transactions
• Developing and documenting systems, operations processes and reporting flows
• Verifying supplier accounts by reconciling monthly statements and related transactions
• Assisting in the financial month and year end closing process
• Other ad-hoc AP duties as required
• Treating all information received as strictly confidential

Qualifications

• Bachelor’s degree preferably in Accounting or Finance
• 2+ years of relevant experience in finance, preferably processing in a high volume environment
• Good knowledge of accounting principles
• Previous experience in a similar Accounts Payable environment within an organisation or SSC/BPO environment is advantageous
• Computer literacy – Excel, Word and other large enterprise systems is advantageous (e.g. IFS, SAP, Oracle etc.)
• Good command of the English language (spoken & written). Additional European / Middle Eastern / Asian language(s) skills will be advantageous

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex! 

How to apply 

Sounds interesting? If you see yourself fitting into this role, please let us know why the role interest you. Apply online through our career portal at https://www.wilhelmsen.com/careers/ under Current Vacancies by creating a ‘Candidate Home’ account and thereafter upload your resume and a motivational letter. 

Please note that all positions at Wilhelmsen are subject to reference and ID checks. For certain roles, additional background screening may be required