Personal Assistant - Exciting Challenge

RESPONSIBILITIES

1. Business Operations Management:
   • Oversee and manage day-to-day business operations, ensuring efficiency, productivity, and compliance with organizational policies and procedures.
   • Develop and implement processes, systems, and workflows to streamline operations and improve business performance.
   • Monitor KPIs and metrics to track progress and identify areas for improvement.
2. Project / Association Coordination:
   • Coordinate and manage projects on behalf of the executive, including planning, scheduling, budgeting, and resource allocation.
   • Liaise with internal teams, external partners, and vendors to ensure project objectives are met within established timelines and budgets.
   • Prepare project status reports, updates, and presentations for review and decision-making.
3. Financial Administration:
   • Assist with financial management tasks, such as budgeting, forecasting, and expense tracking.
   • Process invoices, payments, and reimbursements, ensuring accuracy and compliance with accounting procedures.
   • Prepare financial reports, analysis, and presentations to support decision-making and strategic planning.
4. Communication and Liaison:
   • Serve as a primary point of contact for the Chairman, managing communication and correspondence on behalf.
   • Coordinate meetings, appointments, and travel arrangements, ensuring optimal use of time and resources.
   • Facilitate communication and collaboration between the Chairman and internal teams, clients, partners, and other stakeholders.
5. Strategic Planning and Support:
   • Assist with strategic planning initiatives, including market research, competitive analysis, and business development efforts.
   • Provide support in developing business strategies, plans, and initiatives to achieve organizational goals and objectives.
   • Conduct research, analysis, and presentations to support decision-making and strategic direction.
6. Any other assigned matters (if any).

REQUIREMENTS

• Bachelor's degree in Business Administration, Management, or related field; MBA or equivalent experience preferred.
• Proven experience in a senior-level administrative or managerial role, preferably in business management or executive support.
• Strong organizational, analytical, and problem-solving skills, with the ability to manage complex projects and tasks.
• Excellent communication and interpersonal skills, with fluency in English and Mandarin
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to maintain confidentiality, professionalism, and discretion in handling sensitive information and communications.
• Strong attention to detail and accuracy in managing administrative tasks, records, and documentation.
• Ability to work independently with minimal supervision, as well as collaboratively as part of a team.