Personal Assistant to CFO - Rapid Progression

Job Description

• Support the CFO by providing a high standard of personal executive level assistance to meet the needs of the CFO’s objectives, including a significant amount of diary management, setting up meetings, hospitality, travel and visa arrangements worldwide.
• Support the Executive Leadership Team, Board of Directors as required with setting up meetings, drafting agendas, taking minutes at meetings, circulating papers.
• Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in by laws regarding Board matters.
• Provide sophisticated calendar management for CFO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
•   Managing diaries and schedule meetings & appointments for CFO.
• Work closely with all departments and coordinate business activities to ensure smooth running of the business.
• Prepare reports and other documents required by CFO for meeting.
• Making travel arrangements, such as booking flights, cars; and making hotel and restaurant reservations
• Follow CFO to attend any meetings or site visit, take notes and minutes during meeting
•  To perform any relevant additional task by the CFO from time to time.

Job Requirement

• Candidate must possess at least minimum 2-3 years experiences in related field is required for this position
• At least Diploma/Advanced/Higher Graduate Diploma in Business Studies/Administration/Management or related field
• Required Language(s): Mandarin, English & Bahasa Malaysia
• Proficient in both written and spoken English.
• Proficiency with computers, especially Microsoft Excel and Office.
• Confident working alongside at all levels with both clients and internal parties.
• Exceptional leadership and time, task and resource management skills.
•  Initiative with minimal supervision and excellent organizational skills.
• Willing to travel if required 
•  Possess own transport