Personal Assistant to Director - Start Immediately

Job Responsibilities:

• Provide a range of comprehensive professional support to the management; maintain a high standard of professionalism, efficiency, personal communication, discretion.
• Works closely and effectively with the Director to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "gatekeeper," having a sense for the issues taking place in the environment and keeping the Director updated.
• Prepare and translate especially proficiency in business writing, where necessary, confidential documents, meeting minutes, reports, presentations and any other relevant documentations in three core languages namely English, Bahasa Malaysia and Mandarin in timely and accurate manner.
• Responsible in managing the Director day-to-day administrative and operational matters.
• Making appointments, travel arrangement, coordinating business schedule, itinerary, minutes of meeting, and general correspondence.
• Assist in organizing of in-house and external events.
• Prepare, compile, coordinate and arrange meeting materials, tools, and facilities for scheduled meetings, appointments, conference, and events. Prepare refreshments and minutes taking as and when required.
• Prepare, manage and follow-up application and renewal of all required documentation.
• Facilitate communication from Executive Director’s office to internal and external stakeholders to ensure message are effectively communicated.
• Remind the Director of important task and deadlines.
• Implement and maintain procedures / administrative systems.
• Assist with other ad-hoc administration and project requirements as needed.
• Maintain the highest level of confidentiality and professionalism at all time.
• To perform any other duties assigned from time -to-time.
• Occasionally and willing to outstation travel. (Preferable and suitable for Male applicant)

Job Requirements:

• Candidate must possess at least a Certificate/Diploma/Degree in secretarial, business administration or equivalent.
• At least 5 years’ proven experience as a Personal Assistant or similar role, preferably supporting top-level executives.
• Office administration and records management skills.
• Proficient in office software and technology, including Microsoft Office Suite.
• Exceptional planning, organisational, problem-solving and multitasking skills. Detail-oriented with a high level of accuracy.
• Good command of spoken and written in English, Bahasa Malaysia and Mandarin.
• Discretion and trustworthiness when handling confidential information.
• Strong people skills and social skills, able to be tactful and diplomatic interacting with different level of people.
• Ability to work independently and take initiative with sense of urgency, tolerance and flexibility.