Personal Assistant - Urgent Hire

Location: Menara Southpoint, Mid Valley KL

Job Title: Personal Assistant to Managing Director 

Company: Knight Frank Property Hub

About the Role

We are seeking a highly organized and detail-oriented individual to join our team as the Personal Assistant (PA) to the Managing Director of Knight Frank Property Hub. You will play a critical role in supporting the Managing Director's busy schedule and ensuring the smooth operation of the office.

Responsibilities:

• Manage the Managing Director's calendar, scheduling appointments, meetings, and travel arrangements.
• Anticipate and prioritize the Managing Director's needs, proactively researching and preparing relevant information for meetings and presentations.
• Draft correspondence, emails, and reports with a high degree of accuracy and professionalism.
• Organize and maintain the Managing Director's filing system, both physical and digital.
• Handle phone calls, screen visitors, and manage the Managing Director's daily schedule effectively.
• Manage office administration tasks, including ordering supplies, coordinating logistics for meetings, and managing travel bookings.
• Maintain confidentiality of all information related to the Managing Director and the company.
• Perform other duties as assigned by the Managing Director.

Qualifications:

• Minimum 2 - 4 years of experience as a Personal Assistant or similar administrative role.
• Proven experience in customer service, preferably within the real estate industry.
• Excellent communication and interpersonal skills, with the ability to build rapport with a diverse range of professionals.
• Strong organizational and time management skills, with the ability to prioritize multiple tasks effectively.
• High level of accuracy and attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• Discretionary and professional demeanor.
• Social Media savvy will be an added advantage.
• Strong ability to work independently and as part of a team.