Personal Assistant - Urgent Position

The ideal candidate will be responsible for a range of activities which will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.

JOB RESPONSIBILITIES: 

Primary roles

• Manage CEO and COO’s schedules internally and externally – set up, remind, amend, reschedule accordingly
• Monitor and respond to CEO’s email, screen calls, enquiries and requests, and deal with them when appropriate
• Handle Travel Desk - Organize travel and itineraries for CEO’s family and HQ employees
• Organize meetings and ensure that CEO or COO is well prepared for those meetings,
• preparing agendas, pre-meeting briefings and meeting papers
• Reminding the CEO or COO of important tasks and deadlines
• Meet and greet visitors at all levels of seniority
• Maintain cleanliness of Management Team’s offices
• Ensure Management level’s pantry supplies are sufficient – food and toiletries
• Preparation of payment vouchers when payment incurred
• Claims submission for the Management Team
• Plan, manage and organize Company and/or CEO’s family events if necessary
• Any other duties as may reasonably be required by the Management Team

JOB QUALIFICATIONS: 

• Preferably at least a Diploma/Advance Diploma in Business Admin/ Administration or related field
• Ability to handle multiple tasks while staying organized
• Strong literacy in Microsoft Office
• Good command of English