Portal Onboarding Administrator

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers.

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Job Title: Portal Onboarding Administrator

Location: Kuala Lumpur, Malaysia

The job

The Portal Onboarding Administrator supports the successful registration of AVEVA’s Americas business with client electronic invoice submission/supplier registration portals. Portal functionality may include and is not limited to tenders, supplier registration, submission of company information/documentation and invoice/payment related documentation and information.

The purpose of this role is to ensure timely completion of portal registration within portals, maintain accurate records regarding registration progress, and to collaborate within internal departments to ensure portal registration and maintenance presents no material impact to AVEVAs sales or finance operations.

Responsibilities

• Act as the primary owner for all incoming portal registration requests for AVEVAs Americas business.

• Maintain a documentary record of portal registrations – received, pending action(s) and complete, and ensuring the relevant parties are aware of their required actions to support full compliance with all relevant requirements.

• Assess portal functionality (tenders, supplier registration, invoice/payment related information), and engage the relevant parties within AVEVA to ensure they’re aware of the portal, it’s functionality and any action required of them to register with and maintain our profile registration, and sales and invoice submission/settlement processes.

• Ensure timely completion of all portal registrations.

• Support the maintenance of a SharePoint directory of portals on which AVEVA's Americas business are registered, and any associated documentation to support utilisation of those portals.

• Maintain an accurate log of portals and associated login information.

• Escalate all material delays/obstructions to the relevant personnel within AVEVA to ensure rapid resolution of any issues, and report material delays to the Senior Manager, Cash Management.

• Respond to and resolve all related queries.

• Comply with all relevant policies, procedures and internal controls.

Skills & Qualifications

Ideal Skills

• Prior working knowledge client onboarding or working knowledge of at least 1 of the main portals like Ariba, Coupa, Tungsten etc…

• Solid problem-solving skills – able to work on their own initiative.

• Strong attention to detail.

• Excellent communication skills.

• Organised, methodical and resilient.

• Understands the important of data security.

• Ability to perform in a time pressured environment to meet deadlines and flexibility to work across regional time zones

Desired skills

• Experience within a SaaS or software company.

Finance at AVEVA

Our team of almost 500 Finance professionals are central to AVEVA’s £1bn+ business. We cover everything from procurement and FP&A to sales forecasting and internal risk management, and we’re playing a leading role in our company’s transition to a subscription-based business model.

AVEVA is laying the groundwork for serious, sustainable growth, meaning there’s a lot for the team to do – and a lot of interesting opportunities. We’ve got a skilled and well-staffed team, strong leadership with a clear vision, and a big role to play in the business’s transformation: it’s a great time to be joining us!

Find out more: https://www.aveva.com/en/about/careers/

AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment.  Background checks will be conducted in accordance with local laws and may, subject to those laws,  include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check.  Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
 
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.