Private Residence Personal Assistant or Household Manager - Ipoh Perak Based

Job Description - Personal Assistant (Ipoh, Perak Based)

Summary:
Personal Assistant (PA) to the private residence is instrumental in providing personalised administrative and household management support in a well organised and timely manner, whilst upholding utmost confidentiality, professionalism and discretion. The PA would provide full support to the spouse of the MD in managing the household and home affairs which includes but not limited to children, nannies, housemaids, drivers and gardeners.

Main Role Responsibilities
•Organizes and manages day-to-day household chores. This includes home groceries, event planning children’s appointments, house maintenance and renovation, end-to end family trips planning and management, foreign workers management and jobs segregation.
•Plays pivotal role in a fast-moving household, providing assistance and support while managing a variety of key functions, including keeping track of multiple appointments at the same time.
•Attend to the house should the family is on trips and manages the family during their trips, including planning and research of accommodation, transportation, meals and activities.
•In charge of the scheduling of the maids to ensure they perform their duties to the best of their ability.
•Plan and keep track of any expenses occurs and report back to the employer in forms of records keeping. Ensure any renewal/payment of utilities or warranty period are being track for easy references.
•Any ad-hoc as requested or assigned from time to time.
 

PA Capabilities:
•Understands the children’s needs which is of utmost importance.
•Ability to anticipate problems and are especially sensitive to issues revolving around the sanctuary of the Director’s home.
•Handy, organized and disciplined, high attention to detail, and strong follow-up skills.
•Strong home management skills.
•Ability to resolve problems.
•Well-developed project management and people management skills.
•Communicates well with children, nannies, drivers and people
•Has organizational and emotional intelligence.
 

Job Requirements
•Candidate must possess at least a certificate in any discipline.

•Age less than 35 years old
•Passionate and keen to serve and work with families with minimum 3 years of experience managing household throughout career experience
•Fast thinker, high accuracy and meticulous.
•Strong organizational and excellent communication and interpersonal skills.
•Able to work in a team and a great team player.
•Excellent time management and effective planning.
•Enthusiastic, self-motivated, positive attitude, adopt personality sensitivity, highly accountable and withholds integrity, professionalism, discretion and confidentiality.
•Must have own transportation and willing to travel.
•Able to converse and write well in English and any 3rd language is an advantage.
•Willing to be based at the residence in Ipoh Perak. Accommodation allowance can be arranged should the applicants from outside Perak
•Working Hours: Monday to Friday with Saturday half day