Project Administrator

Project Administrator
 

Are you an experienced Project Administrator looking for a new role in a world-leading business?

Join Our Project Management Team

Bringing cutting-edge physical and digital technologies together to create oilfield equipment is the beating heart of our work. Devising smarter systems that control and monitor oil and gas extraction, our subsea and flexible pipe capabilities are industry leading. Our team provides support for customer operations to ensure continuity for production.

Partner with the best

This role works closely and in collaboration with the Project Director, Project Managers and other Administrative Assistants to service the administration needs of the Project Team. This role is also a key administrative liaison point between the client and Baker Hughes.

As the Project Administrator, you will be responsible for:

• Processing and distribution of all incoming client and vendor project correspondence.
• Transmitting all outgoing project correspondence such as Transmittals and Minutes of Meetings.

• Responsible for compiling contractual, financial and administrative documentation and ensuring Management sign / approve in a timely manner.
• Attendance and minute taking at the weekly client commercial, internal Manager’s and technical meetings.
• Manage the Weekly and Monthly Reports for the project and ensure a timely submission.
• Formatting documents, Coordinate project meetings, project alignment functions and team building.
• Book, create marketing events / social events according to team requirements;
• Create Material Requisitions (MRs) and Goods Receipt Notices (GRNs);
• Arrange onshore travel bookings, Compile and verify expense reports to comply with company policy
• Organize set-up requirements for new starters including IT equipment, software, inductions, desk allocation as per the onboarding procedure.
• Manage building maintenance issues and liaise with building management to resolve issues.
• Maintain floor plans, allocate desks and organize relocations in coordination with the other Administrative Assistants when required.
• Book, manage and maintain meeting room and teleconference bookings.
• Work closely with Procurement for office orders (furniture, AV items, kitchen goods, etc).
• Archive project correspondence and contractual, financial and administrative documentation in accordance with the project document control procedure.
   

Fuel your passion

To be successful in this role you will:

• 3+ Years of relevant work experience
• Enjoy working with people
• Be organized and able to work in a dynamic environment
• Have advanced knowledge of Microsoft Office suite.
   

Work in a way that works for you

We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer the following flexible working patterns:

• Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive

Working with us

Our people are at the heart of what we do at Baker Hughes. We know we are better when all of our people are developed, engaged and able to bring their whole authentic selves to work. We invest in the health and well-being of our workforce, train and reward talent and develop leaders at all levels to bring out the best in each other.

Working for you

Our inventions have revolutionized energy for over a century. But to keep going forward tomorrow, we know we have to push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their input. Join us, and you can expect:

• Contemporary work-life balance policies and wellbeing activities
• Comprehensive private medical care options
• Safety net of life insurance and disability programs
• Tailored financial programs
• Additional elected or voluntary benefits