Project Coordinator

KEY JOB RESPONSIBILITIES

1. Project Coordination & Monitoring

• Coordinate and monitor the overall progress of the hospital new building project from planning, construction, to commissioning stages.

• Track project timelines, milestones, deliverables, and identify potential delays or risks.

• Ensure works are executed according to approved drawings, specifications, scope, and schedule.

2. Reporting to CEO & Management

• Prepare regular progress reports, dashboards, and presentations for CEO and hospital management.

• Highlight project status, key issues, risks, cost implications, and mitigation plans.

• Escalate critical issues promptly to CEO for decision-making.

3. Liaison with Hospital Engineering

• Work closely with Hospital Engineering Services to ensure technical requirements, M&E systems, and hospital operational needs are incorporated.

• Coordinate site inspections, technical discussions, and defect resolution with engineering team.

• Ensure hospital engineering standards and safety requirements are met.

4. Coordination with KPJ Headquarter

• Act as the main liaison between the hospital and KPJ Headquarter on all project-related matters.

• Ensure compliance with KPJ Group policies, technical guidelines, approval processes, and reporting requirements.

• Coordinate submission of documents, drawings, approvals, and updates to HQ.

5. Consultant & Contractor Management

• Coordinate meetings with consultants (Architect, C&S, M&E, QS) and contractors.

• Monitor consultants’ deliverables and contractors’ performance.

• Ensure issues raised are tracked, followed up, and resolved in a timely manner.

6. Cost & Budget Monitoring

• Assist in monitoring project budget, variation orders (VO), claims, and payment certifications in collaboration with QS and Finance.

• Highlight cost overruns or potential financial risks to CEO and management.

7. Quality, Safety & Compliance

• Ensure project complies with hospital standards, MOH requirements, local authority regulations, fire safety, and healthcare facility guidelines.

• Monitor quality of workmanship and adherence to safety standards on site.

• Support audits, inspections, and authority approvals where required.

8. Documentation & Record Management

• Maintain proper documentation including meeting minutes, drawings, approvals, reports, correspondence, and contracts.

• Ensure all project records are properly filed and accessible for reference and audit purposes.

9. Project Handover & Commissioning Support

• Support testing & commissioning (T&C) activities for hospital systems (M&E, medical gas, ICT, etc.).

• Coordinate defect rectification and ensure readiness for handover and hospital operations.

Academic Qualification

• Bachelor’s Degree in one of the following (or equivalent):

  • Engineering (Civil / Mechanical / Electrical)

  • Construction Management

  • Quantity Surveying

  • Architecture

  • Project Management

• Professional certification (PMP, PRINCE2, etc.) is an added advantage.
   

Experience

• Minimum 3–5 years of experience in handling building or construction projects.

• Experience in hospital, healthcare, or large-scale building projects is highly preferred.

• Experience coordinating with consultants, contractors, and HQ-level stakeholders.