Project Coordinator / Share Registrar Assistant Executive (KL)

Securities Services (Holdings) Sdn. Bhd., also known as "SS", was founded in 1977. We are one of the pioneers and leading management companies and corporate service providers in Malaysia, specialising in the provision of corporate secretarial, share registration, payroll and accounting services.

We are growing our business units and looking for young and aspiring candidates to join us. For those who are seeking new challenges or career switches, SS provides the right platform for the dream job. At SS, we believe in the importance of empowering our people to be leaders at all levels. We’ll give you the freedom to bring your whole self to work and be part of a team where all voices are heard, that genuinely cares for you, and where your contribution is appreciated. Join Us and Grow with us. Realise your potential!

The Job

Project Coordinator (Virtual Meeting Coordinator / Share Registrar Assistant Executives) are generally responsible for maintaining the share registry and all share registration work for public listed companies, which includes routine and corporate exercise work. This role also encompasses work in relation to the handling of virtual general meetings for public listed companies, which includes verification of participants, audio visual coordination and vote management, and scrutineering work.

What You Will Be Accountable For

• Maintaining the Register of Members of public company clients in compliance with the Companies Act 2016, the Listing Requirements of Bursa Malaysia Securities Berhad and/or the rules of Bursa Malaysia Depository Sdn Bhd, including the provision of public access to the Register of Members.
• Communicating with public company clients, shareholders, members of the public, Bursa Malaysia Securities Berhad, Bursa Malaysia Depository Sdn Bhd, stockbrokers or financial institutions relating to the shares of public company clients.
• Processing and registering share transfers and the splitting and consolidation of share certificates.
• Advising on share registration matters in connection with any corporate restructuring or exercises involving the shares of the Company.
• Handling all corporate exercises including Bonus Issue, Rights Issue, Offer for Sale, Restricted Offer, Placement of Shares, Capital Distribution and Repayment, Capital Reduction, Sub-Division or Consolidation of Shares, Share Exchange, General Offer/Conditional Voluntary Offer, Compulsory Acquisition, Scheme of Arrangement, Debt Restructuring, Privatisation, Exit Offer, Mergers and Acquisition and others.
• Generating shareholders' equity structure reports to the Board of Directors, Department of Statistics, Bursa Malaysia Securities Berhad or other regulatory bodies.
• Generating tailor-made reports to track share movement.
• Assisting in the management of Employees' Share Scheme.
• Distributing dividends and other pay-outs to shareholders.
• Despatching Annual Reports, Notice of Meetings, Circulars and other documents for notification to shareholders.
• Preparing for and conducting virtual general meetings (AGM/EGM) including coordination of audio visual and live streaming work.
• Verifying and reporting on attendance at meetings of public companies, whether virtual or physical, and process shareholder votes.
• Acting as scrutineers for polling.

To Be Successful In This Role, You Need To Have

• At least Bachelor's Degree/Post Graduate Diploma/Professional Degree. A qualification in Banking and Finance, Business Administration, Business Economics, Marketing, Finance and Investment, International Business, Communication or equivalent is of added advantage.
• Required language(s): English, Bahasa Malaysia. Candidate fluent in Mandarin preferred as role requires candidate to deal with Mandarin Speaking clients.
• At least 1 year of working experience in the related field is preferred although no working experience is required.
• Other requirements include good communication and inter-personal skills; candidate shall be meticulous with attention to detail, a fast learner who is able to work independently, is able to multi-task and is a good team player
• Ability to present to clients and be a project lead for virtual meetings are also of added advantage.
• Fresh graduates who are dynamic and willing to learn are also encouraged to apply. Occasional travelling may be required, depending on the client engagement.

What's In It For You

In return for your commitment, hard work and dedication, SS can offer a stable and high-performing work environment, development, and competitive salary packaging.

What Do We Provide You To Succeed In This Role

· History of excellence

· Opportunity to learn from the best in the industry

· Vast industry knowledge

· Comprehensive training and development

· Dynamic and collaborative work environment

· Open communication culture across the engagement team

· On-the-job training in a stable and established company

· Convenient office location near MRT station (Pusat Bandar Damansara - next to Pavilion Damansara Heights Mall)

· Competitive remuneration package and benefits

· Company Trip/Team Building/Annual Dinner/Birthday

Celebration/Sport Event

· Medical, Optical/Dental/Wellness, and Life insurance

Are You Our New Colleague

Are you ready to make that career shift & grow with us? Click the ‘Apply Now’ button and we will get in touch with you soon.

This role is immediately available and suitable candidate(s) will be invited for an interview upon shortlisted.