Purchasing Executive - Mandarin Speaker

Key Responsibilities:

1. Procurement and Purchasing Operations

• Source, evaluate, and negotiate with new and existing suppliers to obtain competitive pricing, quality products, and timely deliveries.
• Prepare and issue Purchase Orders based on approved requisitions and budget guidelines.
• Ensure accuracy of purchasing documentation including product specifications, pricing, and delivery timelines.

2. Supplier Coordination and Documentation:

• Follow up with suppliers to confirm delivery schedules, and ensure timely receipt of goods and services.
• Verify the accuracy of Delivery Orders and Invoices against Purchase Orders and received items.
• Liaise with the warehouse, accounts, and other relevant departments to resolve discrepancies related to deliveries, quantities, or pricing.

3. Administrative and Support Tasks:

• Maintain an organized database of suppliers, product catalogs, and pricing records.
• Assist in monitoring stock levels and placing orders when necessary.
• Perform any other procurement or administrative tasks as assigned by the superior or management.

Requirements:

• Minimum SPM/Diploma in Business Administration, Supply Chain, or any related field.
• 2 years of experience in purchasing is preferred.
• Good negotiation, communication, and organizational skills.
• Proficient in Microsoft Office and basic purchasing or inventory software.
• Able to work independently and as part of a team.