Receptionist / Administration Support - with Growth Opportunities

About Us

APD Engineering is a leading engineering consultancy with a dedicated focus on power systems engineering. We specialise in creating lasting design solutions for all areas of transmission, distribution, generation and carbon-neutral projects. With an international team of dedicated power system engineers spanning across numerous offices in Australia, New Zealand and Malaysia, we engineer future-ready projects that will help societies grow for generations to come. 

We are seeking an experienced Receptionist / Office Administrator to provide administrative support in our Kuala Lumpur office and to our locally based team. Please note this is a full-time permanent role. 

To be successful in this role, you will be an experienced, self-motivated, proactive individual and present yourself at the highest corporate standard. Your organisational and problem-solving skills will be exceptional as you work independently in your role.

In this role, you will be required to:

• Provide comprehensive administrative support for office operations
• Manage reception including inbound and outbound calls and front of house client interactions
• Update and maintain records of company properties assets, IT equipment, office supplies, phones and credit cards 
• Assist in procurement and expenditure requisition such as sourcing quotations, comparisons and obtaining approval for all procurement
• Manage office cleaners and liaise with building management office from time to time
• Monitore multiple inboxes and calendars simultaneously
• Complete basic project administration tasks including project reporting, monitoring and updating of systems
• Welcome new hires and guiding them through the onboarding process with ease and enthusiasm 
• Coordinate travel arrangements for operational staff and management
• Organise catering and assist with the coordination of events
• Assist with general health and safety duties as required
• Manage office pantry supplies and restock when needed
• Carry out all other duties, instructions and ad hoc tasks as may be assigned to you from time to time by immediate manager or superior

Skills and Experience:

• Min 3 years previous customer service experience will be highly regarded
• Proficient in English & Bahasa Melayu 
• High level of attention to detail, good follow-up skills, problem solving skills and ability to work proactively
• Experience using Microsoft products (Excel, Word, Outlook, Teams, etc.)
• Excellent communication skills
• Excellent time management skills
• Excellent interpersonal skills and able to form good working relationships at all levels.
• Punctual with strong attendance history
• Team player with a pleasant personality
• Professional phone etiquette
• Immaculate corporate presentation
• Ability to work confidently both as part of a team and autonomously
• Able to start work immediately will be advantageous

What We Offer

• We invest and nurture your talent, enabling you to succeed and achieve your full potential
• Prestigious location with beautiful offices, offering amazing views at the heart of Kuala Lumpur
• Office close to public transport, car parks, coffee shops and retail shops
• Regular office social club events
• Monthly office drinks
• Career development
• Supportive and fun office/team culture

APD is an equal opportunity employer that fosters a culture of equity, diversity, and inclusion. We encourage and support our employees to bring their unique talents, backgrounds, and expertise to the table to create exceptional outcomes. 

Your application will include the following questions:

• How many years' experience do you have in a Receptionist/ Administration Role?
• What is your expected monthly base salary?
• Which Microsoft Office products are you experienced with?
• How much notice are you required to give your current employer?
• Do you have a current Malaysian driver's license?
• Do you have a current Police Check (National Police Certificate) for employment?
• Are you willing to undergo a pre-employment medical check?