Receptionist - Fast Hire

Responsibilities:

• Greet and assist visitors in a professional and friendly manner.
• Manage incoming calls, directing them to the appropriate personnel.
• Perform necessary registration and security clearance for guests.
• Maintain a clean and tidy environment at reception, meeting rooms and pantry.
• Ensure office is well kept and meeting rooms are set up properly for meetings, including but not limited to arranging refreshments and/or food catering for guests, if required.
• Upkeep office inventory such as stationery and pantry supplies. 
• Handle administrative duties including filing and proper organization of records and data upkeeping.
• Support and coordinate all office administrative work and building/facility management needs, such as application & renewing of local permits and licenses.
• Coordinate and support in audits and inspections by internal and external stakeholders, including but not limited to ISO certifications.
• Provide general clerical duties, include but not limited to manage postal mails and courier, photocopying and faxing.
• Support and provide assistance in travel arrangements of MD.
• Work closely with other internal stakeholders to provide support in all ad-hoc duties when assigned.                                                                                  

Requirements:

• Minimum Diploma, preferably in Business Administration/Management.
• Minimum 5 years’ experience in office administration and customer service.
• High proficiency in spoken and written English & Bahasa Malay (spoken Mandarin will be an advantage).
• Excellent telephone etiquette and customer service skills.
• Good communication and strong interpersonal skills.
• Independent and a team player, possess good time management and multi-tasking skills.
• Proficient in Microsoft Office Suite or related software.