Operations & Administration Executive

Our client is an asset management and advisory group headquartered in Singapore, they are seeking an experienced, efficient, and reliable individual to head the Operations/Administration function, reporting to the Managing Director/Founder.

The role will be home based. You may work from anywhere in Malaysia, during Singapore working hours Mondays to Fridays.

Responsibilities:

• Companies & Funds: Support documentation of new incorporations and new fund establishments; support ongoing company and fund maintenance; review subscription and redemption agreements and maintain books & records for companies & funds; manage fund subscription and redemption; manage Board and Investment Committee meetings, minutes, and resolutions; annual corporate secretarial updates.
• Banks & Brokerages: Support Manager maintain accounts with banks and brokerages, including opening accounts, responding to bank queries, and preparing regular reviews.
• Information Technology: Oversee IT providers to implement security features and back-ups, and maintain websites.
• Commercial: Manage purchase and sale of real assets, maintain inventory lists, and manage valuations.
• Customer Due Diligence: Support new client onboarding and existing client reviews of KYC/AML/CFT/SOW/SOF; review transactional flows based on risk level and assessment.
• Reporting: Prepare and submit regular reports to regulators (e.g. MAS, CIMA, BVIFSC) and authorities (e.g. CRS, FACTA, ES).
• Develop, maintain, update, and ensure adherence to a comprehensive risk management framework that integrates regulatory requirements, internal policies, and industry best practices.
• Continuously monitor and analyze regulatory updates, assess potential risks, and implement proactive strategies to ensure operational resilience and excellence.
• Training: Conduct internal compliance training and oversee training schedule for staff members.

Candidate Qualities & Qualifications:

• Experience in the operational administration of companies.
• Diploma or Degree in Business or Accounting.
• Minimum 3-5 years of working experience in Administration and Operations relevant experience in Regulatory Compliance and Internal Audit will be a bonus.
• Meticulous, accurate, and with attention to detail.
• Proactively anticipate, troubleshoot, overcome, and/or escalate client and product needs/issues.
• Good team player with a strong willingness to participate and help others.
• High sense of urgency and good time management to prioritize tasks.