School Event & Activities Coordinator - Hiring Urgently

Summary:
SISJ School Events and Activities Coordinator will play a pivotal role in fostering a vibrant and engaging school environment by overseeing a wide range of events, activities, and co-curricular programs. This position requires a proactive and highly organized individual who can effectively collaborate with teachers, parents, and students to enhance the overall educational experience. Mandarin fluency is essential for effective communication and coordination with our diverse community.

Responsibilities:

1. Coordinate Co-Curricular Activities (CCA):

• Develop, manage, and expand a diverse range of co-curricular activities that cater to the interests and talents of students.
• Collaborate with teachers and external instructors to organize engaging CCA sessions that promote holistic charachter development.
• Ensure the smooth operation of CCA programs, including scheduling, logistics, and communication with participants and stakeholders such as procurement and finance teams. 

2. Manage Local and International Trips:

• Oversee all paperwork and logistics for local and international trips, ensuring compliance with school policies and regulations.
• Liaise with travel agencies, venues, and accommodation providers to coordinate trip logistics efficiently.
• Communicate trip details and requirements to students, parents, and staff members, providing necessary support throughout the planning and execution process.

3. Calendar Management:

• Maintain and update internal calendars, including CCA schedules, trip dates, and school events.
• Coordinate with various departments to ensure accurate scheduling and avoid conflicts.
• Regularly communicate calendar updates and reminders to relevant stakeholders.

4. Event Planning and Support:

• Assist in the planning and execution of school events, such as celebration weeks, performances, and parent engagement activities
• Collaborate with staff running events to be a central point of contact to coordinate logistics, decorations, activities and other event-related tasks.
• Provide on-site support during events to ensure smooth operations and address any issues promptly.
• Act as a liaison between teachers, parents, and students to gather feedback, address concerns, and promote engagement in school activities.
• Collaborate with the marketing and communications team to promote events and activities through various channels, including social media and newsletters.
• Foster a positive and inclusive school culture by promoting participation and enthusiasm among the school community.

Requirements:

• Bachelor's degree in Education, Event Management, or related field.
• Proven experience in event coordination, preferably in an educational setting.
• Strong organizational skills with the ability to manage multiple tasks and deadlines independently.
• Excellent communication and interpersonal skills, with fluency in Mandarin and English.
• Proficiency in calendar management tools and Microsoft Office suite.
• Flexibility to work outside regular office hours as needed for events
• Cultural sensitivity and the ability to work effectively in a multicultural environment.

Preferred Qualifications:

• Experience working in an international school environment.
• Certification in event planning or project management.
• Join our dynamic team and contribute to creating memorable experiences and opportunities for our students in a vibrant international school community!
• To apply, please submit your resume and cover letter detailing your relevant experience and why you're the ideal candidate for this role.