School Secretary - Hiring Now

A Great Learning Opportunity Awaits you in Malaysia! 

Tenby International School, Tropicana Aman (TTA) is proud to be part of International Schools Partnership (ISP) a fast-growing global schools’ group in six clusters across the world; Europe, Mexico & Central America, the Middle East, South America, Southeast Asia, and the USA. Our regional cluster includes other Tenby schools across Malaysia.  

About us

Opening in 2018, TTA is on a purpose-built campus located in an attractive green setting in a suburban area of Tropicana Aman, just outside of Kuala Lumpur. With currently 500+ students on role, age 3 -16 across primary and secondary, our vibrant and dynamic school continues to grow and has already fostered a happy atmosphere and strong sense of community.

Our leaders in all schools across Malaysia promote a supportive environment where staff feel determined to do their best and where both effort and achievement are warmly acknowledged. At all levels, our learning clusters provide opportunities for staff to show curiosity, excellence, commitment, integrity, respect and care. Staff and leaders from all schools within the region meet frequently to share outstanding practice and ideas, support each other, and provide learning resources.  

The Role & Expectations 

• Provide administrative support to the Campus Principal, Head of Secondary and teachers through the preparation of letters, notices, forms, etc. logistic arrangement arising from school activities and events. 
• Update and maintain the student database of the school. 
• Attend leadership/school meetings and prepare minutes. 
• Check attendance and make follow-up calls and print out daily attendance list. 
• Compile material, prepare and circulate weekly newsletters for parents and bulletins for staff. 
• Update school academic calendar. 
• Compile assembly, newsletter and CPD schedule. 
• Set up booking for academic review days and PTCs. 
• Be familiar with data management systems. 
• Prepare medium term planning template. 
• Liaise with Admissions Office on matters pertaining to admission of new students to the school (including, among others, preparation of relevant letters). 
• Prepare, record and file documents pertaining to student matters such as school testimonials, school leaving certificates, information sheets or letters to parents/guardians, etc. 
• Assist in handling parents’ queries and concerns. 
• Assist admissions team with enquiries from new families. 
• Support marketing initiatives for the school. 
• Attend staff briefings and carry out follow-up action, if necessary. 
• Compile monthly safeguarding return to ISP. 
• Record emergency drills in 360 platform. 
• Update handbooks, health & safety plan, evacuation notices etc. across the school. 
• Liaise with parents' association. 
• Undertake any other duty as and when required by the Campus Principal and Head of Secondary. 

ISP Principles 

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately. 

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others. 

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community. 

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement. 

ISP Leadership Competencies 

• You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do. 
• Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities. 
• Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth. 
• Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.  
• Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.   
• Resilience. Can deal with setbacks and challenges calmly and effectively. 
• Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families. 
• Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles. 
• Leading & Inspiring Others. Supports, encourages and inspires students, colleagues and teams so that they give their best.    
• Understanding People. Is a very good judge of talent, can objectively articulate the strengths and motivations of people inside or outside the organisation.  
• Influencing & Communication. Consistently informs, influences and inspires students, parents and colleagues through timely and effective communication.  
• Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.    
• Strategic, Commercial & Financial Awareness. Has the ability to apply understanding of the business and industry to improve effectiveness and profitability.    
• Planning & Decision Making. Makes decisions on the best course of action and then plans, organises, prioritises and balances resources to achieve the desired outcome.   
• Diversity & Equity. Has the sensitivity, awareness and skill to understand the values, behaviours, attitudes and practices across cultures that supports all children and adults to learn and work effectively.  

ISP Commitment to Safeguarding Principles 

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history. 

Safeguarding 

Co-operates and works with relevant agencies to establish and maintain systems to protect children. We are responsible for ensuring the welfare, health and well-being of all children and young people. Creates a vigilant organizational culture that monitors and prioritizes the safeguarding of children and young people above all considerations. 

Please visit our website to find out more about the school: 

https://tenby.edu.my/tropicana-aman