SECRETARY TO MANAGING DIRECTOR - Dynamic Team

• Provide support to Director and act as the primary liaison with various divisions/department or any newly set-up branch within Malaysia and overseas.
• Monitor closely, tracking of deadlines and follow-ups with related Branch Head/HOD on projects/assignment/task assigned and ensure prompt delivery.
• Vet through all documents extend to Director office and highlight any irregularities and prompt Management on matters that require immediate attention or discussion.
• Assist Director to convey business insight, marketing strategies etc. to related Branch Head/HOD with expected outcome.
• Provide any routine and ad-hoc report generation for a better decision making.
• Organize daily routine work such as scheduling, prioritizing and confirming meetings and appointments such as operation meeting, marketing meeting or any ad-hoc meeting/appointment.
• Responsible for keeping Director apprised on any issues or information gathered at the meeting, events or activities attended in superior's stead or other significant information gathered in the course of performing any official duties.
• Take and transcribe dictation, compose and prepare confidential correspondence, analysis reports, briefing paper, presentations and other complex documents.
• Devise and maintain office systems, including data management, filing, simple accounting skill etc. for smooth data retrieving.
• Work closely with all the departments to achieve greater operational efficiency and to facilitate effective communication to and from Director’s desk.
• Assist superior in welcoming local and foreign dignitaries, VIPs, visitors or any key & important guests in a professional way. Maintain a strict confidential and interact professionally with all level of management, employees and business associates.
• Assist in any other special/ ad-hoc assignment or project assigned by superior or business travelling with superior from time to time and able to meet predetermined deadline or deliver desired results.

Requirement :

• Bachelor's Degree/Diploma in Business Management / Secretarial or any related fields.
• Must possess minimum 2 years working experience, preferably sound experience in personal assistant or secretary position that handling various tasks in Director's office.
• Independent, dynamic, professional, resourceful and able to communicate at all levels of business unit.
• Experience and understanding of data analysis and evaluation to meet business needs.
• Acquire basic knowledge of accounting is preferable.
• Excels at operating in a fast pace; ability to work under pressure.
• Ability to travel if required.
• Possess working experience