Senior Administration Executive (Facility Management & Office Administration) - Get Hired Fast

Key Responsibilities:

• Oversee the operations of the staff canteen, including menu planning, vendor management, and ensuring a hygienic environment.
• Manage hostel facilities for company employees, including room allocations, maintenance, and coordinating check-in/check-out procedures.
• Administer the company vehicle and drivers' schedule, ensure all company’s vehicle always under good conditions and maintenance, including the documentation and vehicle record.
• To attend and supervise building operations including access control, security procedures, cleaning and parking arrangements.
• Handling general company affairs, insurance, licenses, and visas
• Having experience in applying for a PVP, EP, or Social Visit Pass.
• Coordinate the distribution of uniforms and other employee-related items.
• Manage office documentation, including contracts, invoices, and reports.
• Handling general administrative affairs management, including liaise and monitor maintenance works carry out by appointed external parties (vendor, contractors, suppliers, consultant, technician) for day-to-day operation involving the office building including office workplace maintenance or any repair works.
• Maintain asset management and tagging of asset.
• Monitor and manage office supplies inventory and place orders as necessary.
• Handle administrative tasks such as record-keeping, data entry, responding to employee inquiries and establishing Standard Operating Procedures (SOPs).
• Assisting supervisors in assigning work tasks and facilitating plant operation launches.

Qualifications:

• Diploma or bachelor's degree in business administration/management, property management or its equivalent
• Having at least 3 years experiences in general administrative work, including staff canteens, security, cleaning, vehicles, uniforms and hostels management, work permits, and other related areas.
• Preferably having experience in factory environment
• Experienced in liaising and dealing with various Government Agencies eg: MIDA, MITI, IMIGRESEN, LABOUR OFFICE, local council etc.
• Having related experience in full range of foreign workers management from quota approval to calling visa process.
• Having experience in general procurement.
• Having experience in establishing general administrative systems and can assist in SOP development.
• Required Skill(s): Strategic Planning, strong organizational skills, communication skills.
• Able to speak, read, write in Mandarin.