Senior Executive, Document Control

We are seeking a competent and detail-oriented Document Controller to manage the lifecycle of all Teleport’s controlled documents. You will be the gatekeeper of our document management system, ensuring that all documents are up-to-date and accessible to the relevant stakeholder.

This position often serves as the central hub for efficiency and compliance. A successful Document Controller ensures that "no one is working off the wrong set of documents."

Key Responsibilities

• Document System Management: Maintain and update the Document Management System to ensure all files are categorized and stored correctly
• Quality Control: Review documents for accuracy and compliance with company standards (correct templates, naming conventions and numbering) before filing
• Distribution: Manage the timely circulation of documents 
• Version Control: Ensure that only the latest revisions of documents are in use and that superseded versions are archived
• Archiving: Oversee the secure storage of physical and digital records in accordance with legal and project retention policies

• Education: Diploma or Bachelor’s degree
• Experience: 2–5 years in document control or Quality Management System
• Skills: Proficiency in document management software and Google Docs
• Character: Detail oriented yet agile, proactive and able to work independently