Senior Executive, HR Admin

About the role:

KKday is a leading travel e-commerce platform committed to delivering unforgettable travel experiences worldwide. We are looking for a dedicated HR and Administrative professional based in KL,Malaysia to support both local and regional affairs. This role will be instrumental in ensuring smooth HR and administrative processes across the regions.

Job Overview:

As the Senior Executive, HR and Administration, you will be responsible for managing a broad range of Human Resources and administrative functions. You will collaborate closely with various HR function teams to foster a positive work environment, streamline internal processes, and ensure compliance with relevant regulations.

Key Responsibilities:

1.Office Administrative Management

• Oversee office facilities and maintenance to ensure a safe and efficient workplace.


• Manage office supplies, equipment, and vendor relationships, including handling contracts and renewals (e.g., rental agreements, service providers).


• Coordinate office events and activities, fostering a positive company culture.


• Assist in submitting and reconciling expense reports such as petty cash, office rental, other company-related expenses.


• Handle administrative tasks such as scheduling meetings, managing calendars, and preparing reports.


• Handle other ad hoc tasks as required to support the team and ensure smooth operations.
  
  

2.Human Resources

• Handle payroll preparation and coordination, ensuring accuracy and compliance with statutory requirements


• Assist with benefits administration, and employee leave management.


• Maintain employee records, contracts, and HR-related documentation in accordance with company policies and legal requirements


• Support the development and implementation of HR policies and procedures.


• Handle HR operations including generating and drafting employment contracts, HR letters, and other related documentation.
  
  

3.Employee Relations:

• Address employee concerns and issues in a timely and confidential manner.
  
  

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.


• 2-4 years of relevant HR and Administrative experience, preferably in the travel or e-commerce industry. 


• Knowledge of Malaysia labor laws and regulations is a plus.


• Bilingual Skills: Proficiency in both Chinese and English to facilitate effective communication with all employees.
  


• Strong communication and interpersonal skills. 


• Excellent organizational and multitasking abilities. 


• Proactive, detailed-oriented, good time management and able to work independently. 


• Ability to maintain confidentiality and handle sensitive information.


• Immediate availability is highly preferred. 

Preference :

• Multitasking Ability : Ability to handle multiple tasks and work effectively under pressure.


• Problem-Solving Skills: Capacity to identify issues and provide effective solutions.


• Strong sense of judgement


• Communication Skills: Excellent communication abilities to maintain effective relationships within the team.


• Flexibility :  Willingness to adapt to changing business needs and priorities.