Senior Executive, Office Administrative & HR (1 year renewable contract) - Exciting Challenge

MVGX Malaysia seeking a versatile and experienced Administrative cum HR Senior Executive to play a pivotal role in managing both administrative functions and partial HR activities. This role has high potential to be converted to a permanent staff.

Responsibilities:

1. MSC Registration 

• Responsible for the end-to-end process for Multimedia Super Corridor (MSC) application including but not limited to registration, maintenance and providing support.

2. Office Management:

• Oversee day-to-day office operations, ensuring a well-organized and efficient work environment.
• Manage office supplies, equipment, and maintenance.
• Provide general office admin support.

3. Front Desk Coordination:

• Serve as the first point of contact for visitors, clients, and employees.
• Handle incoming calls and direct inquiries to the appropriate parties.

4. Documentation and Record Keeping:

• Maintain accurate and up-to-date records, files, and documentation.
• Handle confidential information with discretion.

5. Travel Coordination:

• Arrange travel logistics for employees, including flights, accommodations, and transportation, where necessary. 
• Act as backup travel coordinator for the Executive Assistant

6. Event Coordination:

• Assist in planning and coordinating company events, meetings, and conferences.
• Provide logistical support for internal and external events. 

7. Vendor Management:

• Liaise with vendors for office supplies, maintenance, and other services.
• Liaising with HR vendors and statutory boards, where required 
• Work with the Finance team to ensure payment has been made promptly.

8. Recruitment and Onboarding:

• Assist in the recruitment process by screening resumes and scheduling interviews.
• Facilitate the onboarding process for new hires.
• Assist in the relocation for expats, including applying necessary work visas, sourcing for accommodation, and onboarding them.

9. Provide HR & statutory updates (if any) to the HQ on a regular basis.

10. Any other duties as required. 

Qualifications:

1. Bachelor’s Degree in Admin or Business 
2. At least 3 years of experience in both office administrative and HR roles.
3. Good knowledge of local labour laws
4. Strong organizational and multitasking abilities.
5. Excellent communication and interpersonal skills.
6. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
7. High level of confidentiality and discretion.
8. Cheerful and independent personality