Senior Finance and Admin Executive - Batu Maung,Penang - Competitive Pay

Job Responsibilities

• Responsible of Full Set accounts (journal entries, AR, AP, GL, Cash Flow, Bank Reconciliation, Trial Balance, P&L & Balance Sheet) operational day to day activities and ensures account are up-to-date at all times.
• Oversee the daily operation of the accounting department and other administration functions
• Reviews month-end posting transactions to ensure the accuracy & correctness of the accounts.
• Preparation of monthly management reports and other accounts related matters.
• Control and manage the end-to-end financial process in support of accounts, which included collection, payment, monthly reporting, and balance sheet item reconciliation.
• Ensure all accounting systems, practices, controls, and procedures are fully compliant with the latest financial reporting standards and applicable reporting standards.
• Monitor accounts payable and ensure all entries are updated within the deadline set.
•  Perform daily administrative duties
• Maintain accurate financial records and assist in preparing financial statements and reports
• Maintain proper records in Accounting System including matching and verifying accuracy and completeness of supporting documents.
• Responsible for overall filing of accounts related documents and maintenance of records functions are performed in an effective and efficient manner.
• Assist in budget preparation and expense management.
• Handle bank transactions and performing bank reconciliation.
• Ensure compliance with financial and legal requirements, and keep abreast of changes in regulations.
• Assist in payroll processing and maintain confidential employee records.
• Coordinate with external parties like vendors, clients, and service providers.
• Support the management team with project management and other organizational tasks.
• Prepare and maintain reports on office activity, including staff timekeeping and contracts.
• Utilize accounting software to manage financial tasks efficiently
• Assist the finance manager in creating financial reports on a regular basis.
• Adhere to the company’s or organization’s financial policies and procedure
• Maintaining high levels of honesty, confidentiality and integrity
• Any other ad hoc task as may be assigned from time to time by the superior
• To liaise with bankers, auditors, tax agents and company secretary.
• Responsible Office Administrative tasks, etc answering and forwarding of phone calls, taking messages & handling basic enquiries appropriately and courteously.
• Perform all the administration task assigned and able to multi-tasks and perform any other ad-hoc task upon request
• Perform all the administration task assigned and support on other relevant tasks or assignments that may be assigned from time to time.
• Able to adapt to changes, multitask & work with people at all levels independently.

Requirements:

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Excellent knowledge of MS Excel and SQL accounting software in added advantage
• Strong knowledge of bookkeeping.
• Good organizational skills.
• Strong analytical skills.
• Good ethics and conduct.
• Excellent time management skills.
• Able to multi-task, meticulous, organized, independently, possess problem solving ability and work under time pressure.
• Proven experience in an administrative role with accounting responsibilities.
• Strong understanding of accounting principles and financial reporting.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• High level of accuracy, attention to detail, and discretion with confidential information.
• Ability to work independently and as part of a team.
• Proven experience (7+ years) in accounting and administrative roles, preferably in a similar capacity.
• Strong analytical skills and attention to detail.
• Excellent organizational, time management, and communication skills.
• Competency in a full set of accounts, SQL accounting software, billing, debtor, and management sales reports.
• Being able to converse in English, Bahasa Malaysia and Mandarin is a must.