Senior Sales Support Administrator - Urgent Hire

Who we are:
Nearly all aspects of our lives involve the use of technology. It is how we work and play and do anything in between. This connectivity or use of data is built into the very fabric of our society. It is vital to human progress. Vertiv believes there is a better way to meet this accelerating demand for data — one driven by passion and innovation.

As industry experts and Architects of Continuity, we collaborate with our customers to envision and build future-ready infrastructures. We leverage our portfolio of hardware, software, analytics, and services, to ensure our customers’ vital applications run continuously, perform optimally, and scale with business needs.

Why Join Us?

• Meaningful and Fulfilling Work
• Inspiring and Caring Leaders
• Global Talent Center
• Recharge Your Potential

RESPONSIBILITIES:

• Track all eOPF & follow up approvals until SOA generation & handover to Project Dept.
• Preparation of Tender and Contract – responsible for overall typing, formatting of material. Preparation of Bank Guarantee, Labelling and packing for submission and accountable for all the submittal readiness together with the sales personnel
• Updating customer list and reference list.
• Work together with Marketing team for Arrangement of seminars / presentation and related documentation. Seminar site co-ordination on all arrangement, registration of participants, visual aids, handouts / brochures / gifts.
• QMR for the department and ensure all filling is accordance to the standard.
• Prepare relevant internal documents e.g. SOA and SOP for Oracle process.
• Ordering and keeping inventory of Products Brochures.
• Assist in prepare purchase request for seasonal gift hampers and others related item for sales & marketing use
• Assist department in all administrative & sales operational issues where relevant.
• Assist in eOPF costing preparation and quotation under the supervision of sales personnel.
• eOPF & project handover documents must be process within the timeline set according to ISO standard
• Assist department in all administrative issues
• Checks and identifies cost accounts for certain invoices 
• Arrange travel details and travel accounts for the Marketing & Sales Department 
• Typing and assist the department in compilation of tenders and proposals for submission to customers 
• Compile quotation and purchase orders / sales data. 
• Follow-up on equipment arrival with logistic department.

REQUIREMENTS:

• Private Secretarial Certificate, Typing & Shorthand certificates. 
•  Experience from the similar field for 7 - 10 years.
• Good command of Personal Computer programs such as Microsoft Office 2000 is preferred.
• Full knowledge of Vertiv’ operations and workflows processes. 
• Good inter-personal skills and able to converse in Bahasa Malaysia and English language.
• Precise and meticulous.
• Able to work independently.