Store Supervisor

Job Description – Store Supervisor

Reports to:                  Manager, Jord Malaysia

 Duties and Responsibilities:

• Overall responsible and accountable for factory raw materials, bought-out components, and client free-issue materials in JM & L&D Yard.


• Ensure accurate and timely entry of welding consumables into the Weld Consumable Tracking System.


• Monitor the issuance of welding consumables and ensure regular stock take is conducted.


• Monitor and ensure stock take for factory consumables is carried out accordingly.


• Raise Purchase Order Requests (POR) for the procurement of factory consumables.


• Update job and factory consumable receipts in the stock database.


• Ensure and lead in the proper documentation for Material Request Slip (MRS) and Goods Received Note (GRN).


• Issuance of Delivery Notes on a daily basis for outgoing materials and equipment.


• Ensure timely and accurate entry of all received materials into the store system (project and factory consumables).


• Issuance of Purchase Order via Database for factory consumable inventory after use (Stock  Management)


• Follow up on all commented GRNs with the relevant departments to ensure closure of comments and completion of QC inspections.


• Maintain a systematic filing system for GRN and Material Issue Slips in compliance with ISO and ASME requirements.


• Ensure preparation of packing lists in accordance with job requirements.


• Ensure minimum physical stock levels are maintained at all times.


• Lead the team in packing documentation and operations based on instructions from the superior.


• Carry out all duties in a safe, responsible, and timely manner, in full compliance with the company’s Health, Safety, and Environmental (HSE) policies, procedures, and legal requirements, and report any unsafe or near miss conditions or practices immediately.


• Issue NCRs (Non-Conformance Reports) for non-compliances, lesion learned etc. follow up on corrective actions, ensure NCR closure.


• Ensure all materials are stored in an appropriate manner.


• Update and follow up Store Equipment Calibrated Master List.


• Update all the rejected / Hold material keep separate rejected location and update In the Master List.


• Conduct daily checks on material acceptance and hold status


• Perform any other duties and responsibilities as assigned by the company from time to time.

Job Requirements:

• Minimum five (5) years of experience in storekeeping, inventory control, and record keeping.


• Candidate preferably holds relevant technical certificates in any related field. Candidates with specialization in Purchasing, Inventory, Material, Warehouse Management, or equivalent are highly desirable.


• Proficient in computer applications, particularly Microsoft-based inventory systems.


• Willingness to work in Rasa.


• Good knowledge of storekeeping and inventory control procedures, record keeping, clerical processes, equipment handling, and safety and security practices.


• Basic understanding of mechanical concepts, with the ability to read, interpret, and follow written and oral instructions.


• Strong attention to detail, good teamwork spirit, and a positive working attitude.