Temporary HR Executive - Hiring Urgently

JOB PURPOSE

We are seeking a skilled and experienced Temporary HR Executive to join our team for a short-term assignment (3 months contract). The ideal candidate will be responsible for supporting various HR functions, ensuring the smooth operation of HR processes, and contributing to a positive employee experience.

KEY RESULTS AREAS/ RESPONSIBILITIES

• Support hiring, onboarding and offboarding processes for both academic and non-academic staff.
• Assist the application, renewal and cancellation of employment and dependent pass of staff and permit to study for expatriate staff’s children.
• Assist in management of leave and attendance.
• Manage and upkeep various staff listing and staff photo portal.

JOB TASKS

• Assist in end-to-end recruitment activities across school for academic and non-academic, from advertisement, arranging interviews, background checks, job offers and onboarding of new hires.
• Ensure all new hires meet all the required compliance checks (criminal checks, pre-employment health screening and employment reference checks) and provide complete documentation as required.
• Liaise with the Immigration Department and the Ministry of Education for the purpose of employment and dependent pass including application, renewal and cancellation.
• Liaise with the Immigration Department for the purposes of permit to study for expatriate staff’s children who are studying in GIS.
• Support the end-to-end exit process for leavers.
• Manage and upkeep various staff listings to ensure these are updated promptly and accurately.
• Assist in data entry and data management in various portals and systems.
• Assist in the compilation and submission of relevant HR reports.
• Any other relevant duties as assigned from time to time.

JOB SPECIFICATIONS

MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION

Degree in Human Resources Management, Business Administration or related

RELATED EXPERIENCE

Minimum 1-2 years related human resources / administration experience.

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)

• Knowledge and exposure to the principles and practices of Human Resources management
• Ability to use Microsoft Office Applications 
• Ability to communicate well with all levels of staff. A proficient command of the English Language is crucial.
• Good data management skills

COMPETENCIES (BEHAVIOURAL)

• Ability to maintain confidentiality of information.
• People-oriented, sensitive to and respect others
• A team player