Procurement Executive

Job Overview:

The Procurement Executive plays a crucial role in supporting the entire procurement and supply chain process, to ensure an efficient and cost-effective supply of materials, components, and services required for manufacturing operations while maintaining quality standards and compliance with sourcing guidelines.

Sourcing and Purchasing:

1. To process day-to-day sourcing, purchasing, and inventory planning activities for assigned materials.
2. To develop new sources and make preferential source recommendations for existing materials.
3. To issue purchase orders, follow up with suppliers for order confirmations, including amendments, and coordinate with Finance for advance payments (if applicable).
4. To manage supplier relationships and evaluate their performance to ensure uninterrupted supply and quality.
5. To report and track supplier delivery performance disruptions impacting operations, and investigate and execute all non-conformance corrective actions.
6. To participate, execute and support China Office’s sourcing strategies and initiatives.
7. To conduct market research and analysis to identify potential suppliers and evaluate their capabilities, pricing, and quality standards.
8. To negotiate favorable terms and conditions with suppliers, including pricing, delivery schedules, and payment terms.
9. To collaborate with cross-functional teams to determine material requirements and specifications.
10. To develop and implement sourcing strategies to optimize cost, quality, and delivery performance.

Inventory Management:

1. To collaborate and coordinate with the Production and Warehouse teams to establish agility and good inventory control.
2. To ensure timely fulfilment of departmental orders and sample requests, or communicate the earliest possible date if requested dates cannot be met.
3. To adopt best practices and proactive approaches to reduce slow-moving/aged inventory.
4. To ensure data integrity by performing good data maintenance.
5. To support inventory levels analysis, forecasts, and consumption patterns to identify opportunities for optimization.

Process Improvement and Compliance:

1. Work closely with other departments to achieve operational efficiencies and participate in process improvement initiatives and workflow streamlining.
2. To assume responsibility for assigned materials, with a focus on reducing costs or minimizing price increases without compromising quality and compliance with sourcing guidelines.
3. Ensure compliance with company policies, industry regulations, ISO and legal requirements related to procurement and supply chain operations.
4. To perform and maintain effective quality control measures for procured materials and components.
5. To perform any other duties as determined by the Management, which is considered beneficial to the Company and within your capabilities, without causing injury to yourself.

Job Requirements

1. Bachelor's degree in Supply Chain Management, Procurement, Business Administration, or a related field.
2. Minimum of 3-5 years of experience in procurement, sourcing, and supply chain roles, preferably in a manufacturing environment.
3. Strong knowledge of procurement processes, sourcing strategies, and inventory management practices.
4. Excellent negotiation skills and able to build and maintain good supplier relationships.
5. Proficient in using procurement software and inventory management tools.
6. Strong analytical and problem-solving abilities to identify and resolve procurement and supply chain-related issues.
7. Excellent communication and interpersonal skills to collaborate effectively with internal and external stakeholders.
8. Familiarity with ISO quality standards, compliance regulations, and best practices in procurement and supply chain management.
9. Proficiency in Microsoft Office Suite and data management tools.
10. Strong organizational and time management skills with the ability to multitask and meet deadlines.

 Work Distribution (% of Manual and Non-Manual Works