Intern Facilities Management and Administration

Key Responsibilities 

Administration 

• Managing access cards
• Update attendance, ESG KPI's, and expenses reports
• Maintain the facilities assets records
• Team claims facilitation
• Manage courier services
• Manage office supplies
• Office facilities
• Raise Payment Memo in ABEX and Dynamic 365
• Coordinating and scheduling meetings for internal or with external parties when required
• Other ad-hoc operations work

Marketing 

• Event Organizing Coordination - SPOC at MY Office
• Update New recruits to the Marketing team
• Follow up with new joiners on the details needed by Marketing team to post at LinkedIn

Procurement 

• Liaise with procurement on any ABEX and Dynamics 365 issues
• Assisting with any other operational related duties assigned by the Manager, Global Facilities Management and Administration.

Person Specifications

Qualifications 

• Diploma in Business Management/Administration
• Relevant professional qualifications will be an added advantage
• Experience in Operations/Administration will be an added advantage
• Prior experience in an IT industry environment will be an added advantage

Skills/Knowledge 

• Assertive conflict-resolution and problem-solving skills
• Clear and concise communication in both written and verbal form
• Ability to be diplomatic or firm, when necessary, in order to drive business forward or obtain results
• Highly detail oriented and able to work autonomously
• Ability to manage multiple tasks and tight deadlines with confidence and ease
• Ability to prioritize and organize workload across multiple groups