BPO CEO's Executive Assistant (Hybrid Setup)

Executive assistants are responsible for organizing an executive’s daily schedule and handling administrative tasks with precision. Candidates should be confident, decisive, perceptive, adaptable, and dependable to adequately support an executive. Showing initiative is also an important trait; it helps with time management.

As Executive Assistant to the CEO of Unity Communications, you have direct and indirect involvement in the company’s daily operations, giving you a top-down perspective and first-class training in effective business management at one of the fastest-growing BPO companies in the U.S.

Unity’s welcoming and supportive company culture also makes it an excellent place to develop personally and professionally and begin planning your future career path.

See if this job is right for you. ️

How You Spend Your Eight Hours

• Manage calendars, schedule appointments, and coordinate travel arrangements

• Prepare and distribute project and dashboard reports, meeting agendas or materials, and minutes

• Help identify business and data trend opportunities for potential areas of improvement

• Coordinate and assist with varying line-of-business-related projects and tasks

• Assist with project lifecycles, sales, schedules, communication, coordination, etc.

• Manage projects and associated tasks on our platform, ensuring project needs are met

• Assist, coordinate, and manage tasks as assigned in BPO, telecom, management, and other company-related environments

• Fulfill additional duties as assigned (the job requirements can be vastly dynamic)

What You Must Possess

• At least two years of related experience

• Intrinsic motivation to perform tasks outside and within the main job description

• Ability to create a great dashboard with Power BI

• Experience collaboratively coordinating projects with teams

• Excellent critical thinking and analytical skills

• Proficiency in written and spoken English

• Great, concise, and efficient communication

• Excellent emotional intelligence and interpersonal skills

• Ability to work with all stakeholders (employees, vendors, and clients)

• Experience with Office applications (preferably SharePoint, Word, Excel, Outlook, scheduling apps)

• Confidence in communicating and following up with all levels of leadership—you will be expected to get out of your comfort zone

• Readiness and willingness for in-office flexibility to accommodate executive visits (usually two to three times a year, sometimes four times, for up to two weeks at a time)

• Experience in project software such as Asana, Microsoft Projects, etc. (a plus)

What You Shall Receive

• HMO coverage with two free dependents upon regularization

• VL/SL credits upon regularization

• Friendly and supportive work culture

• 13th-month pay and other Philippine-government-mandated benefits

• Non-taxable allowances

• Work-related travel expenses outside Metro Manila are also covered (i.e., office visits)

• Pay increases, performance bonuses, birthday gifts, and many more

• Career growth opportunities

• Professional development

What You Should Consider

• Full-time position

• Monday to Friday, 7:00/8:00 AM to 4:00/5:00 PM MST (subject to changing hours on short notice depending on the CEO’s schedule)

Why Join Our Company

You look for a company whose senior management listens to what you are and aren’t saying and whose managers and team leads you can genuinely connect with. According to Glassdoor, 99% of the current and previous employees recommend Unity Communications to their friends, and 100% approve of its executive management. Our company is a Certified Great Place To Work that values inclusion and diversity and spreads kindness and positivity.