Casual Receptionist

Location: Delta, B.C

In this dynamic, fast-paced environment, the Casual Receptionist is Responsible for presenting a professional image for the company in all aspects of reception, administrative and clerical functions. This is an on-call casual position .

Duties and Responsibilities

Maintain professionalism and act in a manner consistent with FPI mission and guiding principles

Follow all Health & Safety programs; actively participate in Health & Safety training with the purpose of gaining knowledge and understanding

Contribute to a positive work environment focusing on Lean and continuous improvement initiatives

Answer and direct telephone calls from a busy multi-line switchboard

Greet and make preparations for all incoming visitors

Receive, sort, and distribute all incoming faxes

Prepare all outgoing Canadian, US and International mail in a timely manner

Ensure the timely processing of all incoming mail, including stamping, sorting and delivering to the appropriate departments

Arrange for local, national and international couriers as required (includes packaging items and preparation of commercial invoices)

Order and maintain courier, office and coffee supplies

Maintain postage meters and postage supplies

Assist various departments (HR & Marketing) with projects as needed

Perform data entry, including mailed in warranty cards and act as the backup for warranty orders

Other related duties as assigned

Abilities/Skills/Knowledge

Strong organizational skills; able to prioritize and effectively manage multiple tasks simultaneously

Excellent communication skills (written/verbal) in English, with an emphasis on Professionalism & Customer Service

Strong ability to build relationships (team player)

Able to maintain adaptability, while working with structured business processes

Strong working knowledge of a variety of programs, including Excel, Outlook, and Word

Demonstrated attention to detail and problem solving skills

Education/Training

High School diploma or equivalent required

Experience

Minimum 2 years related office experience required