Office Administrator

Trucent, Inc. is a global leader in fluid recovery and regeneration solutions helping manufacturers and producers achieve operational excellence by incorporating sustainable processes. We are committed to demonstrating leading-edge sustainable solutions and approaches to industrial production and materials management.

We are currently looking for an experienced Office Administrator to help support our Fluid Performance Division of Trucent. This position would eventually be located in the Saltillo / Ramos Arizpe area, however for the first few months of the position would be located in Monterrey Mexico. We are currently in the process of moving offices. The Office Administrator is responsible for managing the functions necessary to maintain a professional, organized, and customer-service oriented office atmosphere. The role is key to supporting team members and the company in their endeavors to achieve business objectives.

We are ready to act immediately on those candidates who are the best fit for the role. You'll first hear from someone in Talent Acquisition and then the next step will be a personal interview.

POSITION FUNCTIONS

Essential Functions:

General Office Administration

• Coordinate company office activities ensuring efficiency with company policies.

• Assist with the organization of meetings including reserving onsite or offsite conference facilities, arranging catering, etc.

• Manage emails, letters, packages, phone calls and other forms of company correspondence.
• Submit reports and prepare proposals and presentations when needed.
• Create and update databases and records for financial information and personnel.
• Track and replace office & lab supplies.
• Assist colleagues when required.

• Other duties as assigned consistent with role.

Accounting / Bookkeeping Functions

• Processing Purchase Orders for products required by program locations.
• Generating monthly reports of product consumption at program locations
• Customer Invoicing / Payment Portal Activity
• Shop Part Inventory Management and Part Ordering

Human Resource Functions

• Administration and coordination of new employee hire process
• Administration of employee common HR needs

Company Legal Representative

• Company representation regarding taxation, civil, social security, and municipal business-related activities / permits

POSITION QUALIFICATION REQUIREMENTS

Education:

• High school diploma or equivalent required.

Experience:

• Minimum 3 years of office administration or office management role.

Skills and Abilities (May be representative but not all-inclusive, of those commonly associated with this position):

• 75% Level of English Proficiency

• knowledge / experience in the import / exporting of materials / paperwork / processing.
• High Ability to maintain confidentiality and exercise discretion.
• Keen ability to communicate clearly and directly with fellow team members, customers, vendors, business partners, etc. Demonstrated capacity to maintain a professional demeanor is required.
• Strong organizational skills and ability to prioritize tasks and projects.
• Intermediate Level of Microsoft Office Excell & Word Proficiency
• Ability to maintain confidential information to which individual is privy.
• Strong customer service skills.
• Advanced capacity for accuracy and attention to detail.

Software, Machines, Tools, Equipment, and Work Aids (May be representative, but not all-inclusive, of those commonly associated with this position):

• Must be proficient in MS Office including Outlook, Word, and Excel.