Specialist, Payroll

POSITION SUMMARY STATEMENT:

The Payroll Professional is a key role having responsibility for the assigned payroll countries (i.e. Americas, EMEA, APAC, LATAM) and systems support for Herbalife. The primary daily responsibilities include, but are not limited to, comprehensive knowledge of payroll, project management, accounting, tax, and ensuring that Payroll of the assigned countries gets properly processed and consistently. The scope of this role will cover ADP product offerings for the assigned countries.

The Payroll Professional will act as liaison and contact with other departments to ensure that the payroll process gets processed properly, in compliance and consistently. Ensure that the process is properly mapped out in accordance with Policies and Procedures to be in compliance with internal controls and SOX requirements. Liaison with internal and external auditors to ensure information gets shared in a timely manner.

DETAILED RESPONSIBILITIES:

• Ensure that accurate and timely preparation, input, and analysis of (weekly, bi-weekly monthly) payroll data, while meeting key controls and payroll compliance for all steps of the payroll cycle.
• Ensure standard and ad hoc reports using report writing tools, supporting reporting requirements of the payroll department.
• Ensure proper liaison with other departments to ensure compliance with local regulations.
• Partner with accounting for payroll reconciliation and assist in resolving general ledger discrepancies of account posting and funding for all on/off cycle payroll runs.
• Understand internal policies and procedures and ensure they are adhered to regarding all payroll operations defined by the Payroll Department.
• Responsible to ensure troubleshooting and supporting internal stakeholders and supplier partners in accordance with defined business processes as approved by the Payroll Department. 
• Support a culture of continuous improvement and collaboration with the payroll team consistent with Herbalife’s mission, vision, and values.

SUPERVISORY RESPONSIBILITIES:

None

REQUIRED QUALIFICATIONS:

Interacts with all Payroll Team and with different levels throughout the organization in the same and/or different geographical locations and external payroll 3rd parties.

Skills/Education/Experience:

Skills:

• Experience in Payroll Software. ADP preferably (ADP Celergo, Global View, etc.).
• General knowledge of payroll regulations and reporting requirements, including federal and state (multi-state) payroll taxes.
• Advanced communication, interpersonal relationship and consensus building skills and effectively gains agreement and consensus for ideas within the department and other key stakeholders as needed.
• Must be able to work across departments in providing input into payroll systems and processes, building strong cross-functional working relationships with key stakeholders. 
• Able to efficiently manage competing priorities in a fast-paced environment.
• Experienced in identifying and mitigating operational risk through effective controls.
• Ability to present, and communicate, ideas with key stakeholder groups to gain support and consensus.
• Ability to effectively multi-task and work with limited supervision in a fast-paced environment. 
• Strong attention to detail and documentation management

Languages:
• Medium oral and written English.

Experience:

• 3-5 years’ experience in a functional/technical payroll operations and systems role in an ADP environment, preferably with ADP Celergo.
• Demonstrated knowledge in payroll processing, tax filing, general ledger, and HR system integration.
• Demonstrated experience in payroll process design, metrics, project management and change management.
• Proven success in managing interface design and automation which requires a level of technical expertise in addition to the functional expertise required.

Education:

• Business, HR Management, Finance, or related discipline