C004356 Management Assistant

• Responsibilities also cover the organisation
  and support of all digital events, meetings and large-scale conferences for
  both the Agency and NATO stakeholders.
  
• Furthermore, the NDWC also has the
  responsibility for driving the future roadmaps of these services across the
  NATO Enterprise to enable a NATO Digital Workplace through new services.
  
• The NDWC is led from its headquarter
  location in the Agency campus in The Hague (Netherlands). The majority of the
  technical staff and technical capabilities are located in Agency facilities in
  Braine L'Alleud, Mons, Brussels (Belgium), The Hague (Netherlands) and Oeiras
  (Portugal).
  
• The Chief of the NDW Centre is supported by
  the Office of the Chief that provides NDWC wide administrative support and
  staff management actions.
  
• As part of the Office of the Chief
  administrative team, you will be providing administrative support ensuring the
  efficient daily operation of the NATO Digital Workplace Centre (NDWC) offices.
  
• Duties are as follows, but not limited to:
  
• Coordinating and scheduling meetings,
  appointments, travel arrangements and events for Chief NDWC.
  
• Assisting in the preparation and editing or
  formatting of reports, presentations, and other documents.
  
• Maintaining and organizing files, records
  and databases, both electronic and physical.
  
• Handling incoming and outgoing
  correspondence, including phone calls, emails, and other correspondence on
  behalf of management.
  
• Minute taking and recording of actionable
  items including ensuring action items are completed.
  
• Act as Internal IT requirements point of
  contact.
  
• Supervise the internal training of the NDWC
  staff including the coordination of all input and administration.
  
• Manage and supervise the administrative
  team.
  
• You will report directly to the Head Office
  of the Chief
  

Requirements

• Higher vocational training in a relevant
  discipline such as Administration and 2 years of post related experience.
  
• A different qualification coupled with
  particularly relevant experience may also be considered. You should also have:
  
• Experience in leading a small tea
  
• Demonstrated skills in the use Microsoft
  applications including Share Point
  
• Proven experience working in a fast-paced
  and dynamic environment
  
• Demonstrated proactive approach in
  organisation and maintenance of the customer relationship, customer onboarding,
  customer communication and follow-up
  
• Demonstrable experience of working in
  Administrative roles delivering results working with limited supervision
  
• Work experience in roles with significant
  client/customer service functions
  
• Ability to build strong working
  relationships cross functionally
  
• Essential requirement:
  
• Practical experience/knowledge in working
  with NCI Agency or any other NATO agencies or organizations such as NATO HQ
  IS/IMS, ACO, ACT
  
• Prior experience of working in an
  international environment comprising both military and civilian elements