Administrative Assistant

Are you an organized and detail-oriented professional looking for an administrative position with real impact and room for initiative? We are looking for an Administrative Assistant to join our Contract Desk team.

In this role, you will be responsible for managing and reconciling sales contracts, reviewing external agreements, and ensuring the accuracy and completeness of all documentation related to transactions made by our traders. You’ll play a central part in maintaining oversight of the entire administrative contract process.

You will work closely with both internal and external stakeholders and report directly to the Team Lead Contract Desk. This is an excellent opportunity to grow your understanding of a dynamic, international business environment while bringing your own suggestions to improve how we work.

Duties

• Review and correct commodity purchase and sales confirmations entered by traders in our internal traffic system

• Review contracts received from field offices and third-party brokers

• Create and review sales contracts in our automated system to ensure accuracy and completeness

• Confirm commodity contracts with third-party counterparties

• Reconcile all contract documentation to ensure everything is aligned and properly recorded

• Monitor contract status in our traffic system and follow up with responsible parties as needed

• Manage business rules to determine appropriate contract clauses for assigned commodities

• Actively participate in projects focused on improving processes and developing the department further

Review and correct commodity purchase and sales confirmations entered by traders in our internal traffic system

Review contracts received from field offices and third-party brokers

Create and review sales contracts in our automated system to ensure accuracy and completeness

Confirm commodity contracts with third-party counterparties

Reconcile all contract documentation to ensure everything is aligned and properly recorded

Monitor contract status in our traffic system and follow up with responsible parties as needed

Manage business rules to determine appropriate contract clauses for assigned commodities

Actively participate in projects focused on improving processes and developing the department further