Administrative Support in Operations

Vitol Group

The Vitol Group is the world’s largest independent oil and gas trader and has been profitable in every year since its foundation in 1966. Vitol is focused on the sale, purchase and transport of physical energy commodities on a global basis we are headquartered in Geneva, with key operations also situated in Houston, London, Singapore, Rotterdam and Bahrain with a further 40 offices worldwide. The firm's success is based on a commitment to long term customer and supplier relationships, a global intelligence gathering capability and the depth, breadth and experience of our professionals to take full advantage of market opportunities.

Our People

It isn’t ships or terminals or cargoes that create our success: it’s the calibre of our people. Being a global business, they come from all over the world and represent a vibrant mix of different nationalities, educational backgrounds and life experiences. In fact, today, people from around 60 different countries work for the Vitol group, all around the world. They continue to build our reputation as a leading player in the energy markets through their creativity, commitment, professionalism and entrepreneurial spirit.

The Financial Operators are responsible for issuance and management of all documents related to a transaction as well as follow up of financial documentation, vessels from loading to delivery. In Rotterdam, the financial operations for Vitol SA are handled. There are various different commodity groups (crude oil, distillates (gasoil, diesel & jet), fuel oil, gasoline, naphtha, LPG, bitumen and thermal coal) with operators reporting to the operations manager in Rotterdam.

Operations Support role and will be responsible for:

• Checking and booking variety of invoices (via DocExtract where possible)
• Upload truck liftings into the system (via BOL uploads)
• Assist with trucks movement reconciliation
• Assist with month end stock checks Admin filing (in Diva)
• Assist preparing warehouse stock overviews
• Sending original BL’s to warehouses and/or collecting docs packages for LC presentation.

• 5+ years’ experience in an admin role
• Good understanding of shipping and incoterms is preferred
• Experience in trading environment
• Knowledge of the commodities industry is a plus
• Highly skilled in Excel
• Basic python understanding would be a plus but not a must Handling shipping documents
• Excellent command of written and spoken English
• Able to process large amount of work and remain precise whilst doing it
• Strong team player Responsible attitude and takes ownership for the work done
• Willing to think ahead and help improve the process if/where needed using the tools to perform the d2d tasks

Personal Characteristics:

• Conscientiousness
• attention to detail
• resilient
• goal oriented
• Working proactively and independently

Our offer:

• A role at the centre of the company business with new challenges daily
• A flat and approachable organization
• An excellent working atmosphere: Friday drinks and regular office socials
• A competitive compensation and benefits package
• Mobility budget, Gym subscription
• 27 days of paid annual leave
• Bespoke inhouse training focused on developing skills and substantive knowledge with scope for external training where needed and appropriate

• Vitol is an international company with offices across all continents 
• You will work in a flat and approachable organization
• We are a great place to work. We have an excellent working atmosphere and we offer a competitive compensation and benefits package