Assistant Librarian [25075]

HE Space is a successful international space company. For 40 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. HE Space has joined forces with CS Group to lead the engineering and digital space market in Europe and to provide highly skilled consulting.

Key Tasks and Responsibilities              

As part of the Knowledge Management team you will have the following responsibilities:

• To ensure the provision of relevant portfolio of information and documentation for ESA workforce to enable them to perform their tasks in a most effective and efficient manner according to state-of-the-art knowledge and aligned with applicable standards;
• To manage acquisitions
  • Evaluate user needs and the usage of existing portfolio;
  • Propose the yearly portfolio based on the usage and the need ;
  • Yearly acquisition of the online portfolio including negotiation with publishers regarding pricing and delivery schedule;
  • Manage ad hoc document supply (both online and physical, whereas the preference is on online resources);
  • Manage personal subscriptions;
  • Manage purchase orders adhering to the agreed invoicing process. All purchases shall be approved by Technical Officer;
• To manage ESA and inter-library loans
  • To ensure findability and access of the available resources;
  • Update the Library Management System (Primo ExLibris) with the licenced material of journals and databases and ad hoc purchases;
  • Provide easy access to resources that are not in the discovery module (NEN Connect & Economist Intelligence Unit);
• Update A-to-Z lists;
• Manage a Library service point in ESTEC;
• Manage library tools
  • Support the procurement of the yearly LMS license Alma/Primo-ExLibris;
  • Manage the LMS and related customization;
  • Support establishment of new license agreements when applicable;
  • Liaise with the ESA IT department in charge of servicing and maintaining Library IT infrastructure, and liaise with external system providers where applicable;
  • Develop, manage and continuously improve the Library presence in intranet and Library website;
• Monitor and report on usage and value of the service for the Agency;
• Promote the activities of the library within the Agency;
• If requested, Communication materials for outreach;
• Proposal for improvements and action plan for implementation.

Skills & Experience

You will have the following qualifications and relevant experience:

• Bachelor’s degree in relevant direction;

• At least 2 years demonstrated document management experience and related experience in technical domain(s);
• Experience with Sharepoint Online/365, library portals;
• Experience in Coordination of Third party requests;
• High level communication and organizational skills, pay attention to details, provide flexibility, and prioritize activities in close coordination with formal interfaces;
• Forward thinking and continuous improvement of practices;

• Fluency in English is mandatory; knowledge of another European language is an advantage.

This job is located in Noordwijk.

This role is with fiexed term contract for 1 year.

If you think you have what it takes for this job, please send your CV (in English and in Word or PDF) to Viktoria Panicharova, by clicking on the button “Apply for this job” quoting job NL-HP-25075.

An exciting and dynamic international working environment awaits you!

Inclusive and committed employer, our company works every day to combat all forms of discrimination and promote a respectful working environment. That's why, committed to gender diversity and overall inclusivity, we encourage all applications and profiles.