Associate Logistics Officer (Travel and Transport) (P-2)

Organisational context

The General Services Section (GSS) organisationally belongs to the Division of Management Services in the Registry. The GSS consists of three units: the Facilities Management Unit (FMU), which is responsible for running the owner occupied premises at The Hague, the assessment, maintenance and adaptation of rental premises at field locations; the Procurement Unit (PU), which provides value for money goods and services required by all Organs of the Court; and the Logistics, Travel and Transport Unit (LTTU), which provides distribution, supply chain services, fleet management, property control, inventory, Court commercial insurance contracts, logistics and shipping services, transportation services, as well as mail operations at HQ and country offices; the LTTU is also responsible for providing all official travel of the ICC, related visa services, residence permits at The Hague, administrative functions related to privileges and immunities and shipment of personal goods on appointment and separation.

Duties and Responsibilities

Under the direct supervision of the Head of the Logistics, Travel and Transport Unit (LTTU), the Associate Logistics Officer (Travel and Transport) will perform the following duties: 

• Supervise the work of the Travel and Transport teams, planning and reviewing tasks, establishing priorities, and ensuring that service standards and security protocols are met.


• Assess day-to-day workflows across travel, protocol and transport operations and services, improving practices, strengthening adherence to KPIs and ensuring timely and effective resolution of issues involving staff, elected officials, and external authorities in consultation with Head of LTTU.


• Coordinate system-related requirements impacting travel and transport operations. Contribute to development, testing and implementation of ERP (SAP) and EDMS solutions. Provide operational inputs for process automation, reporting and data accuracy.


• Lead procurement activities, defining scope of work for Travel and Transport related tenders and negotiating competitive fares with different airlines, hotels and service providers for transport services.


• Develop, maintain and improve Travel and Transportation KPIs.


• Liaise with relevant stakeholders, including client front offices, the Security and Safety Section, the Dutch Ministry of Foreign Affairs, and police forces to ensure adequate security measures, efficient processing of travel and transport requests, and optimal service delivery.


• Assist in developing standards operating procedures, guidelines, working methods and management oversight for travel planning, Court’s overall fleet coordination (HQ; country offices), and dispatcher functions, ensuring accurate application of policies, economical fare selection, and compliance with designated protocols.


• Supervise the application and issuance of United Nations Laissez Passers (UNLPs) and Diplomatic Identification Cards of the Ministry of Foreign Affairs (MFA ID cards).


• Monitor, review and verify invoices and vendor performance for both travel and transport services.


• Assist the Head of the Unit in estimating the future operational costs to support accurate budget submissions and recommend timely actions or adjustments when required.


• Support Human Resource related functions, including, orientation for new staff members. Assist in performance appraisals, interviewing and recommending candidates for recruitment, ensuring a motivated, client-friendly and service-oriented team.


• Providing operational support when urgent or additional manpower is required.


• Be accountable for the Travel petty cash

Essential Qualifications

Education:

Advanced university degree in business administration, international business (global travel operations), logistics operations or supply chain management. A first-level university degree in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.

Experience:

• A minimum of two (2) years (four years with a first-level university degree) of progressively responsible experience in travel administration or close directly related area is required.


• Knowledge on flight reservation systems, such as the “Galileo System” is required.


• Working experience with ERP systems, preferably SAP, is required.


• Demonstrated professional experience in supervision of a team.

The following experiences would be considered an asset:

• Professional experience in transport and fleet management.


• Professional experience in an international organisation within the UN common system or similar organisations.


• Accounting knowledge.

Knowledge, skills and abilities:

• Ability to operate personal computer and use basic modern applications (Word, Excel, MS).


• Ability to establish and maintain effective working relationships in a multicultural and multi ethnic environment.


• Knowledge of appropriate safety norms and application.


• Ability to convey complex information clearly and persuasively.


• Ability to anticipates client needs and ensures quality service delivery.

Knowledge of Languages:

Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian, and Spanish) would be considered an asset. A working knowledge of Dutch is also considered an asset.

ICC Leadership Competencies
Purpose
Collaboration
People
Results

ICC Core Competencies
Dedication to the mission and values
Professionalism
Teamwork
Learning and developing
Handling uncertain situations
Interaction
Realising objectives

Learn more about ICC leadership and core competencies.

 
General Information
 

Candidates appointed to posts at a P-5 grade or in the Director category are subject to a maximum aggregate length of service of seven years. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.2 - ICC-ASP-23-Res.2-ENG) to implement a tenure policy at the Court as of 1 January 2025.

- The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check.

- Applicants may check the status of vacancies on ICC E-Recruitment web-site.

- Post to be filled by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process. This is pursuant to a decision of the Assembly of States Parties (ASP Resolution ICC-ASP/23/Res.3 - ICC-ASP-23-Res.3-ENG) to introduce a moratorium on the recruitment by the ICC of staff of non-States Parties’ nationality.

- In accordance with the Rome Statute, the ICC aims to achieve fair representation of women and men for all positions, representation of the principal legal systems of the world for legal positions, and equitable geographical representation for positions in the professional category.

- Applications from female candidates are particularly encouraged.

- The International Criminal Court applies the Inter-Organization Mobility Accord and can support secondment of staff from organizations of the United Nations Common System.