C004579 CPMO Administrative Coordinator (NS) - WED 21 Jan

Deadline Date: Wednesday 21 January 2026

Requirement: CPMO Administrative Coordinator

Location: The Hague, NL

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 836

Required Start Date: 1 March 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

The incumbent will be accountable for a variety of administrative tasks such as coordinating the preparation of reports, presentations and other informational documents while ensuring the administrative productivity of the office is maintained to a high standard. In addition, he/she is responsible for building effective working relationships with staff and acting as a liaison between departments.

Knowledge management

• Organises knowledge assets and oversees the life cycle of identifying, capturing, classifying, storing, and maintaining assets.
• Facilitates sharing, collaboration and communication of knowledge.
• Implements specific knowledge management initiatives.

Business administration

• Manages the delivery of business administration services
• Filters and prioritises meeting requests, manages room bookings for meetings and briefings.
• Handles sensitive, confidential information
• Manages travel requirements for the team.
• Ensures managers have the information and resources needed to support ongoing processes and changes in processes.

Desktop Tools

• Applies advanced features and functions of all key office products.
• Works with all kinds of office support software to finish complex tasks.

Office Administration

• Assists in developing administrative process flow to and from other functions and departments.
• Contributes to administration improvements and best practices.
• Coordinates preparation and distribution of standard reports, processes and documents requirements for equipment or staff requisitions.
• Organises and coordinates meetings and briefings.
• Develops and maintains physical and electronic filing systems.
• Performs all aspects of administrative support for CPMO.
• Establish and maintain communication channels with stakeholders.

Additional duties for this post:

• Support the team with managing Excel files and analysing data.
• Create and maintain the team SharePoint site.
• Consolidate ServiceNow and Oracle data relating to CPMO funding.
• Monitor time accounting and ensure it is submitted in a timely manner by the team.

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 3-years post-related experience, or a secondary educational qualification with 5-years post-related experience.
• Proven experience in working independently and applying appropriate judgement when handling confidential materials.
• Experience in drafting accurate and concise minutes, reports, documents, etc.
• Experience in the application of strong planning, analytical and problem-solving skills.
• Proven ability to build relationships with staff at various levels and across departments.
• Experience in content management and document management systems using metadata;
• Advanced knowledge of Word, PowerPoint and Excel.