C004723 Admin Assistant - AirC2 (NS) - WED 22 Apr

Deadline Date: Wednesday 22 April 2026

Requirement: Admin Assistant - AirC2

Location: The Hague, NL

Full Time On-Site: Yes

Time On-Site: 100%

Total Scope of the request (hours): 836

Required Start Date: 1 June 2026

End Contract Date: 31 December 2026

Required Security Clearance: NATO SECRET

Duties & Role:

Knowledge management

• Maintains a knowledge management database.
• Leverages knowledge of a specialism to capture and classify content, taking expert advice when required.

Business administration

• Assists the team/manager in ensuring they have the information needed to support ongoing team processes.
• Assists in planning for meetings.
• Sets up and provides detailed guidance on software, procedures, processes, tools and techniques for administration and workplace productivity.
• Liaises and organises across functions.
• Updates and maintains office policies and procedures.

Calendaring

• Customizes time ranges, size, shape, layout, etc. in own calendar.
• Receives meeting requests from others and manages own calendar accordingly.
• Uses software to create and review personal tasks and appointments.
• Creates and sends requests for group appointments and meetings.
• Views, retrieves and updates own calendar entries in accordance with procedures and conventions.

Office Administration

• Assists in developing administrative process flow to and from other functions and departments.
• Coordinates preparation and distribution of standard reports (e.g. status or activity).
• Processes and documents requirements for equipment or staff requisitions.
• Manages current equipment service agreements and support services.
• Develops and maintains physical and electronic filing systems.
• Performs all aspects of administrative support for a location or a department.

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• Higher vocational training in a relevant discipline with 2-year post-related experience, or a secondary educational qualification with 4-years post-related experience.
• Experience working in an office environment utilizing office management systems and procedures.
• Experience in problem solving and proven ability to be flexible when needed.
• Excellent written and verbal communication skills.
• Experience in effective time management and multi-tasking in an ever-changing environment.