Communication and Events Officer

Application deadline: 22 September at 17:00 (Barcelona time)

Who are we?

EIT Urban Mobility is an initiative of the European Institute of Innovation and Technology (EIT), a body of the European Union and Europe's largest network for transport innovation in cities.

Our mission is to accelerate change towards a sustainable model of urban mobility and liveable urban spaces. We connect public and private actors and provide them with access to markets, talent, finance and knowledge. 

Using cities as living labs, our industry, research and university partners will demonstrate how new technologies can work to solve real problems in real cities by transporting people, goods and waste in smarter ways.  

Join our team and be part of the change!

Be part of a team where:

The Communication and Events officer will report to the Head of Innovation Hub West, covering the UK, IRE, NL, BE and LUX, in developing and implementing all the communication and dissemination activities of the Innovation Hub West and will work in close alignment with the Communications and EU Affairs team at central level (headquarter level) in Barcelona.

More specifically, the position encompasses the overall responsibility for, and management of, the internal and external communication and marketing of EIT Urban Mobility at local level. This will be executed in alignment with the HQ overall communication strategy and planning. It covers setting up marketing and communication strategies towards different local stakeholders, the implementation and management of different tools and activities, communication materials and events, always respecting the EIT brand requirements. This role is key to increasing partner engagement, generating business leads, and raising EIT Urban Mobility’s profile in  the Innovation Hub West region and beyond.

Among the most relevant requirements for the job, we expect:

(Digital) Marketing & Communication:

• Localize the marketing plan defined in HQ


• Define communication plans for the Innovation Hub based on its Country strategies and deploy with the local team, while feeding into central communications plan


• Roll-out and tailoring of communication campaigns centrally developed for Innovation Hub West according to HQ guidelines


• Tailor central communication campaigns and material to the needs of the Innovation Hub


• Act as brand custodian for all locally implemented communication and dissemination activities


• Act as central contact point of the Innovation Hub for all activities related to marketing, communications and events, to collate inputs for editorials, social media, websites, partners, etc. and complete an initial assessment of communication actions required;


• Source and manage local suppliers and budget;


• Manage regional/local media relations and prepare professional communication and content for (local/national/international) press and media in English, Dutch and French;


• Support in the creation of visuals for different channels and tools from website, social media to presentations, factsheets and publications;


• Prepare presentations in line with the EIT Urban Mobility communication guidelines;


• Support operationally the communication activities led by EIT Urban Mobility local partners


• Support with the further development of the EIT Urban Mobility brand, targeting different stakeholders, including citizens, and building cohesion within the EIT Urban Mobility partnership for a common vision and jointly supported brand;


• Activity monitoring and reporting (in alignment with the HQ team);


• Be an active member of the communications ecosystem of EIT Urban Mobility. This includes the following tasks:
  
  
  
  • Feed Innovation Hub activities, events and results into the central communications team, repository and plan
  
  
  • Share centrally created content and information with relevant users within the Innovation Hub
  
  
  • Editorial planning for the Innovation Hub (topics/success stories to share), covering its geographic area & content production
  
  
  • Measure impact communication and events activities, identifying improvements and good practices
  
  
  • Manage relevant budgets
  
  
  
  

Events Management: 

• Organize and coordinate EIT Urban Mobility events at Innovation Hub level aligned with the branding and communication and dissemination plans and following the events guidelines;


• Plan, organise and support in engaging promotional, business and social events (local, national and international), ensuring the target audience is engaged and the message of the event is marketed properly. This plan must support the hub’s strategies to engage new partners by generating leads and also to engage current partners providing visibility to them. Managing the whole process from the planning stage, right through to running the event and carrying out the post-event evaluation. This includes providing support to the visibility and reach of the Innovation Hub at congresses, trade fares and high-level meetings;


• Develop the communication plan for the campaign of events of Innovation Hub West and cover the event in social media posts, by writing texts, making photos and videos, in coordination with the Communication and EU Affairs team at HQ level;


• Contribute to increasing the visibility, stakeholder awareness and knowledge of Innovation Hub North as well as its results among relevant stakeholders and decision-makers, through participation in high level events, steering groups and face-to-face meetings with strategic alliances;


• Coordinate the relationship with suppliers and ensuring regular follow‐up; providing support with quotes revision, invoice control, onsite supervision;


• Provide support to the organisation of EIT Urban Mobility’s yearly flagship event;


• Monitoring of events impact and reporting.

What you will bring along the way:

An ideal candidate will strive to generate positive environmental and social impact in line with EIT Urban Mobility’s mission.

Must-have:

• Higher education or Master's Degree in Business, Marketing, Communications, Events, Public Relations, Journalism, or similar. 


• At least 5 years of relevant work experience in (digital)marketing, communications, journalism, public relations, or similar;


• Proven experience in developing and delivering marketing & communication strategies and plans, that support lead generation, partner engagement, and brand positioning.


• Experience in setting, tracking and reporting on communication and event KPIs, with a results-driven mindset.
  


• Strong writing, editing and proofreading skills, with experience producing articles, press releases and content for diverse audiences.Experience in managing and sourcing external suppliers for communications and events.


• Proven ability to design, develop and deliver both physical and online events of various sizes.


• Excellent interpersonal and stakeholder engagement skills, able to source stories, build relationships and drive partner involvement.


• Excellent communication skills in English, Dutch, and preferably French, all verbally and in writing;


• A strategic mindset with hands-on, entrepreneurial approach, able to drive performance, adapt to changing priorities and deliver under tight deadlines. A team player attitude, comfortable navigating a complex and ambiguous organizational environment and working across multiple projects.


• Ability to translate complex technical and business topics into clear, engaging communications that enhance EIT Urban Mobility’s positioning.

Nice to have:

• Professional knowledge in the mobility sector.

What's in it for you:

• Work in an international environment with a company culture focused on empowerment, thriving and continuous growth.


• Join a creative and diverse team of highly driven individuals that take out-of-the-box thinking to another level.


• Strike the right Work-life balance: On top of the flexible hours and remote working options and facilities, you will be granted 27 days of paid time-off to rest and re-energize.


• A yearly training catalogue to support your career development.


• Work-from-home IT setup (laptop, phone, screen, headsets).
  

Kindly note that this is a permanent and full-time position, and it is based in Amsterdam.

Possibility to telework 3 days per week.

No relocation expenses are granted.

Some travel is expected. 

Application Process:

General Conditions:

By the closing date of this call candidates must:

• be a national of an EU Member State or have a working permit valid to work in the Netherlands;


• enjoy their full rights as citizens;

If you are interested this position, please complete and submit your application before the deadline on our online application platform: BambooHR.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

At EIT Urban Mobility, we value and celebrate diversity in every aspect of life and believe that everyone deserves an equal chance to succeed.

Here we value your talents, skills and experiences, and do not discriminate on any basis –whether it be disabilities or other special needs, gender reassignment, sexual orientation, ethnicity, religion or belief, age, language, political affiliation, property, marital status or any other irrelevant factor.

We are committed to creating an inclusive and supportive work environment where everyone can feel comfortable and thrive.

DATA PROTECTION DISCLAIMER

Your personal data will be processed with utmost care by the EIT KIC URBAN MOBILITY, S.L. or its subsidiaries.

The said processing will allow us to manage the recruitment of the offered positions, and more specifically:

• to enable you to submit your CV to apply for specific jobs;


• to match your details with the job vacancies and to eventually contact you;


• to retain your details and notify you about future job opportunities similar to the specific role for which you have contacted us;


• to answer your enquiries.

[1] Only qualifications issued by an EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted.