Coordinator - Semiconductor Administrator and Sales Support (ANELVA)

This role will support the administration for sales support (prepare quotations, enter customer orders into the system, order parts, arrange transportation, issue delivery notes, process sales, and issue invoices, manage parts stock, and arrange exhibition setups) for our Semiconductor Anelva Business. 

This role will primarily support our Semiconductor Anelva Business, but will act as backup for our Semiconductor Product business. 

The responsibilities include: 

ADMINISTRATION

1.    Merchandise items Controller:
•    Create and keep accurate product information control / report 
•    Informing and support / contact Canon Inc/Canon ANELVA Corporation for all delivery related matters

2.    Communication with Canon Inc/Canon Anelva Corporation.:
•    Liaise on sales and budget related topics with customers and Canon internal 
•     Act  as a responsible person and arrange efficient meetings throughout the year

3.    Share Point Port (SPP Data storage):
•    Update and improve activity by using SPP

4.     Administration System Operation
•    Work with different systems Oracle (R12) MDM, PDH,  system operation, issue invoice to support with administration. 
•    Create the monthly drop shipment data for Inbound team (Excel) 
•    Create Master Part List using App Access
•    System operation support and backup.

5.    Registration of new customers and suppliers 
•    Register and setup new customers setup and new suppliers

6.    Registration of new product /parts 
•    Register and setup new product /parts

7.    Others
•    Support as a coordinator to help book flights, restaurants, etc. 
•    Arrange meeting schedules 

BUDGET, FINANCE support

1.    Support with budget review 
•    Monthly, quarterly, and annual financial budget review and modification
•    Preparing and providing budget and actual sales reports to CINC based on every budget review (12 times in a year)
•    Preparing Provisions and Fixed Assets
•    Preparing   budget figures for the monthly president report and Canon Inc. report

2.    Other budget related activities:
•    Proactive action and support  in order to achieve budget
•    Create basic information (according to budget related rules) 
•    Communication with Finance team and NSO
•    Provide OFA (budgetary system) input and update
•    Support with costs control for satellite offices

SALES Support:

1.    Sales Staff Support:
•    Act as a Sales Support Coordinator, prepare quotations, check  purchase orders, contracts from customers, and issue confirmation letters
•    Communication with internal stakeholders , like Finance, (Budget, VAT) , Logistics (Trade Term, export, import) and IT

2.    Sales & Marketing:
•    Gather and update market information 
•    Create and update customer organisation chart

3.      Contract/agreement conclusion with customers
•    Understand the content of the contracts , work as a bridge among all related parties.

4.     Periodical report
•    Prepare and support Weekly updates 
•    Prepare and support Monthly & annual reports of sales figures & marketing activity

       5.    Customer relations:
•    Carry out smooth daily communications and enhance relationships with customers
•    Act with speed to complaints of customers
 

ANELVA UK Administration Work

1.    Vendor Management
•    Support vendor selection and obtain quotations for facility-related services

2.     Office Cost Contral
•    Processing payments and recharge to CENV
•    Support with Monthly reports of UK office costs

We are looking for: 

1. At least 3 years’ experience in a sales support related position
2. Excellent communication in English and Japanese for reading and writing
3. Good skills in MS Office applications 
4. Willing & able to travel in Europe and Asia if needed 
    

• We also look for Canon Core Behaviours​: 
• Drive for results
• Focus on the Customer
• Take ownership and accountability
• Act as a team player
• Shows courage and conviction
• People orientated

• Caring for self and others

   

Further information

• In addition to a competitive salary, you will be eligible for the following benefits in this role:
• Performance-based bonus of 12,5%
• 31 days holiday per year
• Pension plan
• Bicycle plan
• Full coverage of your public transport costs and partially car costs

Job Family: Sales Support - Technical and Client 

Grade: 9