Events Coordinator

Events Coordinator 

As our Events Coordinator, you will join our dynamic Events Experience team, which thrives on creating memorable event experiences. From our flagship event, the annual Conference and Exhibition, to a range of smaller gatherings, we handle all aspects of event planning and execution. In this role, you will play an essential role in making the EAIE's various events a success, ranging from the Annual Conference & Exhibition to a number of smaller in person and virtual events and activities. You thrive in an international environment, are highly collaborative and feel comfortable working independently when needed. You will report to the Manager Events & Sustainability.  

Key responsibilities 

• Act as a core member of the Events Experience team, by contributing to different areas of planning, organisation, and execution of the EAIE online and in-person events and other projects. 

• You bring your experience and insights to the team and help deliver excellent, creative, inspiring events for the EAIE audience. 

• Plan, organise, execute one (or more) of the core logistic elements of the Annual Conference & Exhibition (e.g. external staffing, transport logistics, furniture distribution etc.) 

• Plan assigned EAIE activity/event independently from start to finish and collaborate with other teams in the office 

• Find suppliers and develop realistic timelines, budgets and orders 

• Understands knock-on effects of tasks and can communicate and identify delays in timelines 

Must-haves 

• Work experience of 2-4 years in a similar position 

• Minimum level of HBO degree in a relevant field 

• Excellent planning & organisation skills 

• Good written and verbal communication skills in English 

• Flexible to travel for the planning & execution of the events 3-4 times a year 

• A valid work permit and already living in the Netherlands  

Your skills 

• You are a team player: You possess a unique ability to work with a variety of people at all levels of an organisation to achieve a shared goal. Whilst the basis of your day-to-day tasks will be done independently, you genuinely enjoy fostering connections and building relationships with all staff members. 

• You get things done: You have a 'can-do' mentality and follow through on every request, no matter how big or small. You keep your cool under pressure and know how to multitask and prioritise your tasks. When you need help, you are not afraid to ask.  

• You are self-motived: You show great organisation and initiative.  

• You pay attention to the details: You understand that your work forms the foundation of many important documents, decisions and communications. You have a keen eye for details and ensure accurate data management and quality assurance. Equally, you trust your work and are able to work efficiently and flexibly to deadlines without becoming tied down by triple-checking every item.
  

Our benefits 

The EAIE offers a stimulating hybrid work environment, a generous benefits package, and international colleagues who are dedicated to our mission. 

• Salary: starting full–time salary of: €3.110 – 3.350 gross per month, depending on education/work experience. This is a full-time, 5 days per week (37.5 hours) role.A contract of twelve months will be offered initially with the expectation of extending. Preferably available to start as soon as possible. 

• Work where you thrive: we work hybrid, one (Tuesdays) or two days a week in the office. Plus, we cover your working from home costs with a monthly net allowance of € 52,68. 

• Work life balance: 25 days of holiday per year. Plus, a company-wide office closure of two weeks around Christmas.  

• Retire in style: we contribute while you contribute to your pension scheme
  

• Ride the train: 100% of your public transportation is covered for travelling to/from work
  

• Health is wealth: 50% of your monthly health insurance coverage is covered
  

Who are we?

Founded in 1989, the European Association for International Education is the European centre for expertise, networking and resources in the internationalisation of higher education. We are a non-profit, member-led organisation serving individuals actively involved in the internationalisation of their institutions. We employ more than 40 international staff members and the official office working language is English. 

Application deadline: 23 May 2025