Facilities and Workplace Coordinator

KEY RESPONSIBILITIES

1. FACILITY & WORKPLACE MANAGEMENT

• Coordinate and oversee daily facility operations across warehouse and office areas.


• Ensure the site is maintained to a high standard in terms of cleanliness, safety, and functionality


• Act as the first point of contact for all facility-related matters


• Monitor and report maintenance issues, ensuring timely resolution

2. VENDOR & CONTRACTOR MANAGEMENT

• Coordinate external service providers including:
  
  
  
  • Cleaning services
  
  
  • Security services
  
  
  • Waste management
  
  
  • Maintenance contractors
  
  
  
  


• Ensure contractors comply with site rules, safety requirements, and company policies


• Monitor service quality and escalate issues where required

3. HEALTH, SAFETY & COMPLIANCE (ARBO)

• Support compliance with Dutch Working Conditions Act (Arbeidsomstandighedenwet – Arbowet)


• Ensure workplace safety standards are maintained in both warehouse and office environments


• Assist with site inspections, audits, and corrective actions


• Maintain clear walkways, safe access, and appropriate signage


• Support emergency procedures (e.g., evacuation coordination, visitor logs)

4. ADMINISTRATIVE SUPPORT

• Provide general administrative support to site management


• Maintain records related to facility services and vendors


• Support internal reporting (e.g., maintenance logs, service records)


• Coordinate internal communications related to workplace updates

5. SECURITY & ACCESS CONTROL

• Support site access control processes (badges, visitor registration, contractor access)


• Ensure adherence to security procedures in line with company and customer requirements


• Monitor and report any security or access-related concerns

6. SECURITY & ACCESS CONTROL

• Support site access control processes (badges, visitor registration, contractor access)


• Ensure adherence to security procedures in line with company and customer requirements


• Monitor and report any security or access-related concerns

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

• Talking, hearing and using hands to operate computer equipment


• Vision abilities required by this job include close vision and the ability to adjust focus

Experience and Skills:

• 2–5 years’ experience in a similar role (facility, office, or site coordination)


• Experience in a logistics, warehouse, or operational environment is preferred


• Strong organizational and coordination skills


• Ability to manage multiple priorities in a fast-paced environment


• Confident working with external vendors and internal stakeholders


• Basic understanding of Dutch health & safety (Arbo) requirements


• Awareness of workplace compliance and safety standards


• Experienced in general administrative processes. 

Certifications and Licenses:

• Professional certification may be required in some areas.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties of their normal responsibilities from time to time, as needed.

Recruitment Agency Policy

At Crane Worldwide Logistics we manage all hiring directly and do not accept unsolicited CVs or candidate profiles from recruitment agencies or search firms. Agencies must not contact our employees or managers directly with candidate details.

Where recruitment support is required, we will engage trusted partners through a formal written agreement. We will not be liable for be liable for any associated placement fees for any CVs received without such an agreement.

We appreciate your cooperation in respecting this policy.