Front Office Representative

You will be the ‘face’ of the company ensuring both visitors and employees feel welcome and safe. 

You do that by ensuring the front office is a well-kept, safe & pleasant environment to work in, as well as providing a positive experience for customers, suppliers and externals who call or visit the company facilities.

You'll report to the Head of Facilities and have 3 other colleagues in the team. 

• Welcome and assist guests and employees in a warm, professional manner. Ensure the front office area is clean, organized and welcoming.

• Monitor visitor access and maintain security protocols.

• Address inquiries and provide information about services, products, or company policies.

• Manage incoming and outgoing mail and packages. Handle emails and phone calls, take messages, and transfer calls as needed.

• Be a point of contact between clients and various departments within the organization.

• Coordinate meeting rooms and prepare necessary materials for meetings.

• Schedule appointments and schedule calendars for employees and executives.

• Ensure the office inventory of supplies, including beverages & fruits, is consistently stocked and keep our facilities clean and tidy.

• Oversee hospitality-related tasks during employee meetings and onboarding and support in organizing internal/external office events.

Welcome and assist guests and employees in a warm, professional manner. Ensure the front office area is clean, organized and welcoming.

Monitor visitor access and maintain security protocols.

Address inquiries and provide information about services, products, or company policies.

Manage incoming and outgoing mail and packages. Handle emails and phone calls, take messages, and transfer calls as needed.

Be a point of contact between clients and various departments within the organization.

Coordinate meeting rooms and prepare necessary materials for meetings.

Schedule appointments and schedule calendars for employees and executives.

Ensure the office inventory of supplies, including beverages & fruits, is consistently stocked and keep our facilities clean and tidy.

Oversee hospitality-related tasks during employee meetings and onboarding and support in organizing internal/external office events.