Head of Administration

UV Smart Technologies BV is a rapidly growing supplier of medical disinfection equipment based in Rijswijk. We are an internationally oriented company with a flat organizational structure and an informal working environment. Our team consists of approximately 20 FTE, and our products are sold in more than 40 countries. Our ambition is to continue growing in the coming years and strengthen our market position. To realize this growth, we are looking for driven and talented individuals to join our team.

At UV Smart Technologies BV, we are dedicated to making the healthcare industry cleaner and safer. Our advanced disinfection equipment plays a crucial role in reducing infection risks in hospitals and other healthcare facilities. By joining our team, you directly contribute to improving hygiene and safety in healthcare and help us achieve our mission of making healthcare safer for everyone.

Job Description:

As the Head of Administration at UV Smart Technologies BV, you are the linchpin of our financial organization. In this crucial role, you are responsible for ensuring accurate and efficient financial administration. You work closely with the Financial Director and the Head of Operations to achieve our ambitious growth goals and optimize our financial processes.

You will have full responsibility for the financial administration, including accounting, financial reporting, and tax returns. You ensure smooth month-end and year-end closures and are the point of contact for external accountants and tax advisors. Your sharp analytical skills allow you to translate financial data into strategic insights and recommendations for management.

Within the rapidly changing MedTech industry, you will have the opportunity to make a direct impact on our financial health and stability. Your contribution helps us streamline financial processes, control costs, and optimize investments. All this contributes to our mission of making the healthcare industry cleaner and safer.

Key Responsibilities:

• Manage the overall financial administration of UV Smart Technologies BV.
• Supervise the execution of general and subsidiary administrations (accounts receivable, accounts payable, bank transactions).
• Handle various tax returns (VAT, payroll tax, corporate tax) in collaboration with an external tax advisor.
• Execute delegated payment processes.
• Ensure accurate financial month-end closures, including balance sheet preparation.
• Prepare internal monthly financial reports and analyses.
• Collaborate with external accountants to prepare annual accounts.
• Continuously optimize administrative processes.
• Participate in investment and expansion projects at various levels.
• Identify and report developments within the organization and the field.

Operational Support:

• Administrative processing of sales orders and invoicing.
• Administrative processing of purchase orders and verification of incoming invoices.
• Handle customer inquiries and complaints.

Integrity and reliability with a high degree of accuracy.

• Organized, results-oriented approach with proactive problem-solving skills.
• Excellent oral and written communication skills in both Dutch and English (English is the working language at UV Smart).
• Bachelor's degree in SPD business administration, HOFAM, or a similar education.
• At least 3 years of relevant work experience.
• Extensive knowledge and experience with administrative systems; experience with Exact is a plus.

What We Offer:

• Competitive Salary: An attractive salary ranging from €3,050 to €5,750 gross per month based on experience and a 40-hour workweek.
• Vacation Days: 25 vacation days per year to ensure a good work-life balance.
• Pension Scheme: 12% pension premium on top of the salary to secure your financial future.
• Personal Development: Budget for personal development, including training and courses to support your professional growth.
• Healthy Work Environment: Daily lunch to stay healthy and energetic.
• Work Environment: A laptop and modern workplace for efficient work.
• Flexibility: Opportunity for hybrid working and flexible working hours for a better work-life balance.

Application Process:

Are you excited to be part of a dynamic team in a rapidly growing company and meet the above requirements? We would love to hear from you. Apply now and become part of our journey to further success and innovations in the MedTech industry.