Management Assistant

EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

·         A talented and knowledgeable Senior Administrative Assistant with ideally a higher vocational training in a relevant discipline such as Administration and 2 years of post related experience

·         A different qualification coupled with particularly relevant experience may also be considered

·         Experience in leading a small team

·         Demonstrated skills in the use Microsoft applications including Share Point

·         Proven experience working in a fast-paced and dynamic environment

·         Demonstrated proactive approach in organisation and maintenance of the customer relationship, customer onboarding, customer communication and follow-up

·         Demonstrable experience of working in administrative roles delivering results working with limited supervision

·         Work experience in roles with significant client/customer service functions

·         Ability to build strong working relationships cross functionally

·         Preferable practical experience/knowledge in working with NCI Agency or any other NATO agencies or organizations such as NATO HQ IS/IMS, ACO, ACT

·         Prior experience of working in an international environment comprising both military and civilian elements

·         Coordinating and scheduling meetings, appointments, travel arrangements and events for Chief NDWC

·         Assisting in the preparation and editing or formatting of reports, presentations, and other documents

·         Maintaining and organizing files, records and databases, both electronic and physical

·         Handling incoming and outgoing correspondence, including phone calls, emails, and other correspondence on behalf of management

·         Minute taking and recording of actionable items including ensuring action items are completed

·         Act as Internal IT requirements point of contact

·         Supervise the internal training of the NDWC staff including the coordination of all input and administration

·         Manage and supervise the administrative team

·         Report directly to the Head Office of the Chief